Supervising Legal Clerk II – SR-20 Full Time

Plans, assigns, supervises, and reviews a variety of complex legal clerical and office services activities in a law office; participates in the more difficult aspects of work involved; and performs other related duties as required.

This level is distinguished by its responsibility for supervising the legal clerical and office services activities for a major division of a law office and, in addition, for assisting in the administrative services functions of the overall office.

There is one (1) immediate, permanent full-time vacancy with the Office of the Prosecuting Attorney – West Hawai’i Clerical Unit in Kailua-Kona. May be eligible for a $3,000 Recruitment Incentive. Conditions apply.

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.

• Plans, organizes, and supervises a variety of legal clerical and office services activities in a law office.
• Participates in providing a variety of complex legal clerical and secretarial services to attorneys.
• Supervises the establishment and maintenance of files and records.
• Sets up procedures to control incoming and outgoing materials and pending and completed work.
• Revises work procedures and sets up operational policies for greater efficiency.
• Ensures attorneys attend court hearing, trials, and meetings.
• Determines priorities and assigns and reviews the work of subordinates.
• Screens calls and visitors, provides information, makes appointments for attorneys.
• Researches files and documents to obtain information for attorneys and to compile data and prepare periodic activity reports.
• Orients new members of legal staff as to division organization, functions, and procedures.
• Trains new clerical employees.
• Advises subordinates in work procedures and clarifies office policies.
• Recommends personnel actions; resolves grievances.
• Compiles budget estimates for the division and supervises maintenance of inventory of supplies.
• Assists in the internal management of the legal office as required.
• May take and transcribe dictation.
• Performs other related duties as assigned.

Training and Experience:
A combination of education and experience substantially equivalent to:

• graduation from high school, and
• six (6) years of progressively responsible legal clerical work experience, of which
• two (2) years shall have been in a supervisory capacity, and
• possession of a valid State of Hawai`i Driver License (Class 3) or any other valid comparable driver license at time of filing, as applicable to the position. You will be required to submit your valid driver’s license at time of hire, if the position requires a driver’s license. (The immediate vacancy with the Office of the Prosecuting Attorney requires a valid driver’s license.)

Examination:   All applicants who meet the minimum qualification requirements will be assigned a score of 70 points.  An education and experience evaluation will be conducted based on the applicant’s training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully.  Be certain to list all pertinent training and experience, as this may be important in determining your examination score.  It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.   

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application. 

Note:   In-person interviews and/or further testing in Hawai’i County may be required at the discretion of the hiring department/agency.  If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of:  Principles and practices of supervision; commonly used legal terms, practices, procedures, and forms; types of court actions and methods of court procedure; and law office practices and procedures.

Ability to:  Plan, direct, and coordinate the work of a clerical staff engaged in legal clerical activities; locate and abstract data from legal files and records; process and maintain legal records and documents; prepare reports; deal effectively with employees and the public; as applicable to the position, type or keyboard at a rate of 40 net words per minute which applicants may be required to demonstrate by satisfactorily passing an assessment exercise at the time of interview; and as applicable to the position, take dictation at a rate of 80 words per minute and transcribe notes accurately which applicants may be required to demonstrate by satisfactorily passing an assessment exercise at time of interview.

Physical Requirements:  Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping:  Light

Please scan and attach these supporting documents to your on-line application, if required:

• an official college transcript,
• a valid driver’s license,
• a temporary assignment verification, 
• professional licenses, and/or
• certificates,

Veterans applying for veteran’s preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

ELECTRONIC NOTIFICATION TO APPLICANTS:
Please ensure that the email address and mobile phone number you provide is current, secure, and readily accessible to you.  We will not be responsible in any way if you do not receive our emails and text messages or fail to check your email box or NEOGOV account INBOX in a timely manner.  Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you.  This is a new feature created by our vendor, NEOGOV.
 
Please add [email protected] to your contact list.  Open your NEOGOV account using your user name and password.  In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you.   The notices will appear here in the INBOX even in the event you don’t receive it on your cell phone, computer, or other electronic device.  This is the best way to check and view all notices sent to you.

You will receive a confirmation email upon successfully submitting your application.  Failure to receive this confirmation email, indicates that your application was not submitted.