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PRIMARY FUNCTION:
Establishes and monitors subcontracts under sponsored programs. Responsible for effectively
assisting the TJU community in complying with sponsor requirements regarding subaward award management of sponsored programs. Ensures
compliance with audit and policy requirements related to subcontracting.
ESSENTIAL FUNCTIONS:
- Responsible for coordinating, preparing, negotiating, and issuing subawards and modifications to subrecipients from federal and
non-federal prime awards for assigned portfolio. - Reviews audit and compliance reports for subcontractors to identify high-risk
entities and imposes special terms and conditions based on that review for assigned portfolio and makes corrective recommendations. - Advises faculty to resolve issues related to subrecipient performance or non-compliance for assigned portfolio.
- Works with
subcontractors to ensure reporting and invoicing requirements are met. - Oversees the initial phase of subaward invoice processing
performing a first-level review of each and investigating and resolving potential issues before sharing with the Subawards Manager. - Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
OTHER FUNCTIONS AND
COMPETENCIES:
- Works with academic departments to confirm subcontract provisions before issuance to establish purchase
orders for subcontracts. - Reviews audit and compliance reports for subcontractors to identify high-risk entities and imposes special
terms and conditions based on that review for assigned portfolio. - Oversees Principal Investigator (PI) subaward sign-off
process. - Maintains database and central electronic files of subcontractors, subcontracts, and related audit and compliance reports
for assigned portfolio. - Ensures the accuracy of the Research Administration Center of Excellence (RACE) invoice tracker.
- Monitors and disseminates information from the subawards e-mail
- In collaboration with RACE colleagues, works with
subcontractors to ensure reporting and invoicing requirements are met. - Works with outside auditors upon request.
- Participates in system implementations (where necessary) and institutional operations.
- Serves as a liaison between University
and funding sponsors and as an intermediary between PI’s, administrative staff, and sponsors. - In collaboration with Subawards
Manager, ensures internal processes and procedures are up-to-date and in compliance with Jefferson’s subrecipient monitoring policies
(i.e., Subrecipient Commitment Form, Subrecipient Versus Contractor Checklist, Subaward Request Form under an Account Sponsored Programs
Account). - Other Duties as Assigned.
INTERNAL/EXTERNAL CONTACTS:
Internal: Faculty, Department
Administrators/Business Managers, Office of Technology Licensing, University Counsel, Office of Research Administration, and other Research
Offices.
External: Partnering Institutions of Higher Education and other subcontractors. Various federal agencies within the Department
of Health and Human Services, including staff at the National Institutes of Health, National Science Foundation, as well as the Department
of Education and the Department of Defense.
EXPERIENCE REQUIREMENTS:
3+ years experience in a research
administration environment.
ADDITIONAL INFORMATION:
A thorough knowledge of OMB’s Uniform Guidance, NIH
policies and procedures, Federal Acquisition Regulations (FAR), the Bayh-Dole Act, issues surrounding intellectual property and the ability
to use analytical and creative problem solving skills while working independently and part of a team to meet expected deadlines. Financial
experience and proficiency in Excel preferred.Demonstrated subaward management or research administration experience involving a
variety of grants. Experience analyzing and preparing subaward agreeements/amendments and other subaward-related responsibilities to ensure
the continuity of funding. Familiarity with various sponsor and sponsoring agency electronic research administration systems.
