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Under limited supervision, primarily responsible for bi-weekly timekeeping and payroll processing, benefits management, and assisting with human resources or office administration functions as assigned. Job duties may include recruiting, onboarding, file management, billing reconciliation, benefit management, leave processing, employee relations, reporting, and office administration activities. This role partners with the HR Manager to ensure employment related activities are processed and tracked correctly. Knowledge of payroll and employment related law is needed to ensure Company is compliant with all relevant requirements.
Essential Duties and Responsibilities:
% of Time
Payroll 40%: Monitor and audit time entries, PTO, and Time Off Requests in preparation of payroll. Process bi-weekly payroll. Run all related payroll reports needed for HR and other departments, including audit reports. Issue manual checks as needed. Run monthly management reports. Transmit deductions. Provide verbal and written employment verifications on current and past employees. Enter new hires, transfers, terminations, status changes, and run audits to ensure accuracy for all changes. Run and distribute reports.
Recruiting 15-20%: Recruit for open positions through internal job board, staffing agencies, and external recruiters. Prescreen resumes and interview Candidates by phone when required. Schedule interviews and Caliper Profiles. Review results with Caliper and hiring manager. Perform background checks and drug testing. Approve invoices. Maintain and update job descriptions.
Benefits 10-15%: Coordinate benefits through EASE. Provide timely answers to employee regarding their benefits and help resolve problems. Interface with broker and third-party FSA administrator. Track employees’ benefits and process monthly invoices. Administer annual Open Enrollment process. Work with EASE or other third party to status changes for new employees, dependent additions, and ensure terminated employees are removed from active employee insurance. Assist HR Manager with Leave administration.
New Hires & Termination 15%: Provide secondary support for new hire orientation for new employees and process paperwork. Coordinate termination process, exit interviews, collection of company property, explanation of COBRA, and cancellation of benefits. Schedule and track trainings.
Office Admin/Other 15%: Assist with admin/office duties to support the business; may include mail activities, supply management, activity planning. Manage company Verizon account; issue/track related property. Coordinate office file management/storage. Distribute monthly birthday and company anniversary announcements. Coordinate anniversary awards.
Other duties may be assigned. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
PI174544280
