Town of South Windsor Hiring for Accounts Payable Accountant Job at South Windsor, CT Full Time

NATURE OF WORK

This is responsible and varied accounting/clerical work of moderate complexity, which requires a high degree of confidentiality.

Work involves responsibility for calculating, verifying, posting, and balancing a variety of financial transactions. Work also includes various clerical functions of a general, multi-purpose nature. Working within clearly established systems and procedures, employees of this class exercise independent judgment to complete assigned tasks. Work includes the preparation of a variety of reports and the operation of data processing equipment. Work is reviewed through verification of financial records, periodic audits, and observation of the quality and quantity of work produced.

ESSENTIAL JOB FUNCTIONS (The following are illustrative of the duties and responsibilities associated with this position, but are not intended to be all inclusive.)

Encumbers purchase orders into system upon proper authorization. Enters and maintains purchase orders for BOE Capital projects, including year-end processes.

Maintains vendor files and other financial filing and record-keeping systems. Maintains outstanding purchase order listing after year-end and updates listing on a regular basis.

Verifies and processes invoices for payment; (including all BOE Capital Projects) checks purchase orders and invoices for proper GL codes and check for accuracy of payments; Contacts vendors and departments to resolve problems; records, classifies, and pays bills. Import tax refunds and process payments

Verify, set up and maintain vendor ACH enrollments, vendor bank files, payments and set up of new and current ACH vendors

Generates checks for payments and other accounts payable registers weekly ensuring accuracy of account numbers, amounts, tax exclusion and duplicate payments.

Monitors line items budgets and notifies Director of Finance when line item is near maximum amount.

Prepares records for reimbursement from a variety of financial data (vehicle maintenance, etc. Maintain boot and vehicle allowance expenditures for Police, Pollution, Parks, Fleet and Streets employees) and processes these transactions.

Prepare and Maintain W-9’s, and tax exempt certificates for vendors.

Prepare vendor 1099’s, File 1099’s with State of CT and Dept. of Revenue, Research information for IRS B-Notices.

Prepare and Maintain credit applications, Maintain requests for conference and travel

Assist with annual audit

Assist all departments with Munis AP, TCM, Dashboard questions/issues

Opens and processes mail, both incoming and outgoing.

Operates the computer for data entry and the generation of reports and checks.

Completes a variety of clerical work within the Finance Department.

Responds to a variety of inquiries about financial records, emanating internally within Town departments and externally from outside contacts; researches information concerning the inquiries, and provides explanations or recommendations for adjustments as may be appropriate.

Fills in for other staff when necessary.

Creates letters, memos, reports and other information.

Promotes and maintains responsible community relations.