Two Rivers Head Start Agency Hiring for HR Generalist at Aurora, IL Full Time

TWO RIVERS HEAD START AGENCY

JOB DESCRIPTION
Job Title:
Human Resources Generalist
Program(s):
All, incl. Head Start/CSBG
FLSA Status:
Exempt
Reports to:
Executive Director
DOL Status:
Full Time
Supervises:
N/A
DOL Expanded:
Work Schedule:
40 hours/week
Pay Type:
Salary
Last Revised:
February 8, 2021
General Description
Responsible for providing support to the entire organization including, but not limited to, Head Start and CSBG personnel and management. Responsible for coordinating, implementing, and monitoring Human Resource (HR) needs across all locations and programs including hiring, benefits administration, onboarding and employee training.
Required Knowledge & Experience

• Bachelor’s degree or greater in Human Resources or related field.
• Experience in State and Federal employment and personnel laws.
• Must be proficient in Microsoft Word, Excel, and computer database programs.
• Professional ability to work effectively with others and to manage time with minimal supervision.
• Must have ability to write and communicate effectively
• Must have a valid Driver’s License and/or be able to provide own transportation as required.
• Must pass all preliminary pre hire requirements including but not limited to Drug Testing and Criminal Background Clearances.

Duties & Responsibilities

• Process bi-weekly payroll.
• Provide training and oversight of managers responsible for staff in the payroll system.
• Update payroll information as needed (i.e. pay rates, employee status changes, earnings and deductions, allowances, etc.)
• Assist employees with payroll access, training and questions.
• Maintain and update accrual policies for paid time off and balances and usage in payroll.
• Process and maintain data for ACA filings for 1095 year end forms.
• Review and submit to Accounting any bills or cash requirements related to HR, including, but not limited to, payroll, payroll taxes, benefit billing, benefit administration billing, employee contributions, employer contributions, etc.
• Ensure agency compliance with all state and federal personnel laws.
• Ensure agency compliance with all grant agreement and program compliance (i.e. Head Start Performance Standards, CSBG Organizational Standards, CSBG OJT program, internships, etc.)
• Computerize and responsible for all personnel information, physical dates, references, emergency information, FMLA time, etc.
• Maintain file of employment applications, tuition reimbursement, letters of repayment
• Recruit staff and schedule interviews between qualified applicants and appropriate interviewers.
• Check applicant references and maintain pre-employment paperwork while following up with applicants on the hiring process.
• Distribute new employee packets, benefits packets, employee handbooks and other personnel information.
• Coordinate and conduct new employee orientations.
• Conduct exit interviews, when applicable.
• Coordinate unemployment claims, workers compensation claims, and other employment related issues for employees.
• Responsible for acting and/or administrating as a liaison for all benefits offered.
• Coordinate with supervisors and staff to ensure proper personnel documentation.
• Monitor that all staff meet all requirements as specified by DCFS and Head Start Performance Standards.
• Computerize Personnel Policies set forth by the Agency.
• Perform duties of EEO/AA/ADA effectively and objectively.
• Provide training to supervisors regarding personnel issues.
• Assist Executive Director in employee morale.
• Write personnel correspondence, including offer letters, termination letters and others as deemed necessary.
• Identify personnel and participate in seminars/meetings on personnel issues.
• Monitor, facilitate and document the professional development of all staff including, but not limited to, serving as the advisor and technical support to TRHSA staff as they work to complete college degrees and/or CDA in compliance with all Head Start mandates.
• Ensure initial and follow up documentation for all TRHSA staff in content areas.
• Conduct on-site technical support for professional development areas. Orientate and document all new staff to relevant content areas including any follow up and ongoing training in the first year.
• Work with Program Managers to identify areas of training on an as-needed basis. Implement training specific to needs and requests of all administrative staff.
• Attend professional organizations, conferences, and community informational meetings and update knowledge of training opportunities and materials available.
• Maintain training rosters for all workshops/sessions.
• Facilitate Hanes/Kappele and Quality Incentive Program (QIP) scholarship requests for employees who are eligible.
• Assist with Great Start Applications for Head Start staff.
• Coordinate staff continuing education opportunities including college courses, certifications, and attendance at outside trainings.
• Administer bilingual assessments and follow up with employee and payroll for pay rate increases.
• Assist Fiscal Officer with conducting Annual Wage Study bi-annually and maintain salary schedules.
• Act as liaison with EAP.
• Assist Governing Board in Strategic Planning process.
• Keep confidential all information pertaining to all client/program children, families, and staff.
• Assist in the recruitment of children for Head Start when appropriate.
• Solicit In-Kind donations and pursue additional funding opportunities.
• Perform any other assigned tasks relevant to the effective operation of the agency or assigned by supervisor.

Essential Job Functions
Must have sufficient strength and flexibility (ability to stoop, bend, twist, etc.) to frequently bend down to a child’s level, sit on the floor with the children, respond to a child’s quick and frequent movements and occasionally lift a child (30-50 pounds). Must have ability to work in an environment with a high noise level and considerable activity.
Physical demands
While performing duties of job, employee is occasionally required to stand; walk; sit for long periods of time; bend down to a child’s level, sit on the floor with the children, respond to a child’s quick and frequent movements, use hand to finger, handle, or feel objects, tools or controls; reach with hands and arms; balance; stoop; talk and hear. Employee must occasionally lift and/or move 30 to 50 pounds. Specific vision abilities required by the job include close and distance vision.
Work environment
Must have ability to work in an environment with a high noise level and considerable activity.
Evaluation
A New Employee Evaluation will be completed after 3 months of employment and annually thereafter.
Advanced Criteria
Attend workshop/classes pertaining to the position or as recommended by supervisor

Mission Statement

The Mission of Two Rivers Head Start Agency is to alleviate the effects of poverty by providing education, support services and opportunities for children, families and communities.
Acknowledgement
I, _________________________________ (print name), acknowledge that I have read and understand the Job Description and what would be expected of me. Two Rivers Head Start Agency reserves the right to modify or reassign job duties and/or combine positions at any time. I also understand that I am an at-will employee, and this description does not constitute a contract of employment.
Applicant/Employee Signature: Date:

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

Education:

Experience:

• Leadership: 1 year (Preferred)

Work Location: One location