Job Description

Payroll Title: BLANK AST 3
Department: STUD. AFFAIRS – STUD. LIFE
Hiring Salary Range 54,622.08 – $58,401.36 / Year
Worksite: Campus
Appointment Type: Career
Appointment Percent: 100%
Union: CX Contract
Total Openings: 1
Work Schedule: Days, 8 hrs/day, Monday – Friday

#120968 Associated Students Admin. & Operations Assistant

Filing Deadline: Wed 1/25/2023

UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 01/14/23 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor. Special Selection Applicants: Apply by 01/25/23. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Administrative & Operations Assistant, under the supervision of the Director of Student Governments, Auxiliaries and Services, provides administrative support for 50+ elected and appointed officials to the A.S. and GPSA Student Governments. Schedule appointments, type correspondence, maintain files, create s, and duplicate materials. Serve as clerk to AS Senate, Judicial Board and Elections Board. Attend other meetings relevant to the A.S. and GPSA, acting as committee clerk as needed. Maintain working relationships with University and System-wide administrative representatives. Responsible for maintaining a working relationship with Student Life HR to ensure that students are being hired and onboarded in an efficient manner. Also, responsible for reviewing and updating hiring procedures to ensure accuracy and efficiency, as needed. Serves as the point of contact and coordinator for all department travel.

QUALIFICATIONS

• Minimum two (2) years of experience administratively supporting high-level positions with strong administrative skills. Experience working with scheduling appointments, preparing and maintaining calendars, and planning and reconciling travel arrangements.
• Demonstrated writing ability to independently compose letters, memos, and other correspondence, subject to review by supervisor, using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills.
• Proficient in Microsoft Suite (Excel, Word, PowerPoint), Google (Docs, Sheets, Slides, One Drive), Calendar management software (Gmail, Outlook), and Adobe Sign.
• Excellent interpersonal, oral and written communication skills, including diplomacy, tact, and flexibility. Proven ability to interact with all organizational levels and to communicate effectively and professionally both in person and via phone.
• Ability to effectively select, hire, delegate, train, supervise, motivate and evaluate students and volunteer personnel of both the beginner and para-professional levels.
• Experience with video conferencing software, i.e., Zoom, MS Teams, and Google Meet.
• Proven skill at organizing and prioritizing tasks with the ability to work under pressure to meet deadlines and adapt to changing priorities. Proven ability to multi-task in order to effectively handle diverse responsibilities and problems simultaneously, often with shifting priorities.
• Demonstrated research abilities utilizing various resources to obtain information necessary to attain established objectives. Proven ability to assimilate information and to compile and present in a complete and cohesive manner. Ability to make recommendations as needed.
• Must be able to maintain confidentiality of information and materials.

SPECIAL CONDITIONS

• Occasional overtime may be required.
• Must be able to attend Wednesday evening meetings.
• The job offer is contingent on a clear Background Check.
• Mandated er: This position has been identified as a Mandated er pursuant to the California Child Abuse and Neglect ing Act and requires immediate ing of physical abuse, sexual abuse, emotional abuse, or neglect of anyone under the age of 18. It is the responsibility of the Mandated er to ensure that they obtain proper training in order to fulfill their ing responsibilities as required by the California Child Abuse and Neglect ing Act and University policy and to complete and submit the required s to the UC San Diego Police Department without delay.

Pay Transparency Act Full Salary Range: $40,700 – $78,258 Annually The University of California, San Diego is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience. The full salary range for this position is defined as the Full Pay Range. The budgeted salary or hourly range that the University reasonably expects to pay for this position defined as the Expected Pay Scale. Placement within the Expected Pay Scale is determined by internal equity, relevant qualifications, and collective bargaining agreements (when applicable).

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).
To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community. The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.