UC San Diego Hiring for Human Resources Assistant at San Diego, CA Full Time

Department:
MARINE PHYSICAL LABORATORY

Hiring Salary Range

$24.68 – $26.39 / Hour

Worksite:
Other

Appointment Type:
Career

Appointment Percent:
100%

Union:
CX Contract

Total Openings:
1

Work Schedule:
8 hrs/day, Mon-Fri

#115227 Human Resources Assistant

Filing Deadline: Fri 4/1/2022

For the safety and well-being of the entire university community, the University of California requires, with few exceptions, that all students, faculty and staff be vaccinated against the COVID-19 virus and influenza before they will be allowed on campus or in a facility or office. For more information visit: Flu Vaccine Mandate / COVID Vaccine Policy

UCSD Layoff from Career Appointment: Apply by 3/23/22 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Special Selection Applicants: Apply by 4/1/22. Eligible Special Selection clients should contact their Disability Counselor for assistance.

DESCRIPTION

The Marine Physical Laboratory division at Scripps Institution of Oceanography is seeking to hire a Human Resources Assistant.

Under general supervision of the Human Resources/Academic Personnel Manager, and work direction from HR Generalists, the incumbent shall provide administrative support pertaining to:

• Administration of personnel matters for the Marine Physical Laboratory Division (MPL), a distinct, diverse, and complex unit at the UCSD Scripps Institution of Oceanography (SIO).
• Perform payroll/timekeeping functions for approximately 170+ staff, academics, student employees.
• Serve as primary contact for all MPL staff volunteers and undergraduate student employee appointments. *Process all departmental staff volunteers, temporary employees, short-term exception/limited employees, and casual-restricted employees and advising visitors on acceptable visas.
• Provide assistance in all aspects of human resources activities as necessary, such as preparation of pertinent forms, compile files, prepare status/tracking reports; performance evaluations, personnel database maintenance, and filing.

QUALIFICATIONS

Demonstrated experience performing and analyzing payroll/timekeeping functions.

Ability to juggle multiple things simultaneously with repeated interruptions and to keep various things moving forward incrementally while prioritizing work items due to urgency and high priority.

Excellent verbal and compositional skills. Ability to compose documents and memorandum in English using correct grammar, spelling and punctuation. Ability to convey facts and ideas in a clear, concise and comprehensive manner.

Proven ability in maintaining strict confidentiality at all times overall, pertaining to all human resources, timekeeping and payroll matters.

Excellent writing skills for composing documents and correspondence. Knowledge of English grammar, spelling, punctuation, and usage. Strong skill in proofreading own work and the work of others.

Proven experience and ability to interpret and analyze policies, explain and advise. Strong problem-solving and innovative skills. Strong organizational skills and ability to prioritize work to meet deadlines. Demonstrated ability to independently follow tasks through to completion and to take ownership of work performance.

Skill to clearly communicate information tactfully and effectively to diverse groups of people both on the phone and in person.

Skilled in use and operation of Mac computer and various application software (Word, Excel, Adobe, etc.). Skill in use of calculator, scan, fax, copy machines and a variety of office equipment.

Ability to take various policies and procedures into consideration and determine appropriate course of action. Ability to act with independence. Strict attention to detail and ability to accurately complete documents in a timely manner. Skill to organize and correlate information from a variety of sources. Ability to explain and defend various HR policies and practices.

Ability to act independently with confidence in matters that fall under job purview and ability to consult with and keep HR Manager informed on matters if and when necessary. Ability to work in a networked, team environment where shared information is vital to business practices and to have discretion to know when information is confidential and not to be shared.

Ability to think independently and creatively and make recommendations based upon reasoned but creative analytical thinking in situations that often have uniquely combined components.

Demonstrated math skills to accurately calculate percentages.

SPECIAL CONDITIONS

Must have a valid CA Driver’s License.

Able to regularly travel locally to on-site meetings and conferences and to other buildings at SIO in La Jolla and Point Loma.

Must be US Citizen or Permanent Resident to have access to primary MPL administrative offices.

Job offer is contingent upon satisfactory clearance based on Background Check results.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral)

Must have access to reliable transportation.

Job offer is contingent on successful engagement in the UC COVID-19 Vaccination program (fully vaccinated with documented proof or approved exception/deferral).

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, protected veteran status, gender identity or sexual orientation. For the complete University of California nondiscrimination and affirmative action policy see: http://www-hr.ucsd.edu/saa/nondiscr.html

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.