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Full Job Description
Responsibilities
The Department of Emergency Medicine is looking for a motivated Academic Personnel Coordinator to assist in the management of all academic personnel and credentialing processes for full-time clinical faculty, all voluntary academic appointments; and academic appointments for staff physicians and part time faculty. In this role, major duties include understanding of academic personnel policy, dossier preparation and management, salary administration including incentive payments, and database management. You will also assist in administrative analysis and resolution of complex departmental issues pertaining to faculty and academic personnel matters, in addition to processing payroll actions for academic personnel for the department. You will be expected to exercise the highest degree of independence in setting goals, department priorities utilizing knowledge of academic personnel administration, and independent judgment to identify problems and implement solutions.
Targeted salary: $22.03-$43.68 hourly
Qualifications
Required:
Skill in planning and organizing complex materials and information efficiently, skill in
prioritizing assignments to complete work in a timely manner when there are changes in
workload, changes in assignments, pressures of deadlines, competitive requirements and
heavy workload.
Ability to utilize appropriate interpersonal skills to interact effectively with faculty, residents,
students, campus and hospital departments and outside agencies. Ability to speak effectively
to persons of various social, cultural, economic or educational backgrounds, using
appropriate vocabulary and grammar to obtain information explain policies and
procedures, provide information or resolve conflicts.
Financial skills necessary to compile statistics, manage budgets, process reimbursements etc.
Ability to work effectively and accurately with frequent interruptions and changing priorities.
Computer skills necessary to maintain data base programs and working knowledge of UCLA
accounting and payroll systems.
Demonstrated writing skills to compose logical, detailed, comprehensive, and
grammatically correct correspondence, procedures, and reports.
Ability to function effectively as a team member. Establish and maintain cooperative and
collaborative working relationships with members of the healthcare team.
Ability to work independently with minimal supervision and direction.
Working knowledge of University academic personnel policies and procedures.
Working knowledge of various governmental agencies involved in faculty and fellow
appointments such as INS and ECFMG in order to resolve problems and obtain needed
information.
Demonstrated skill in analyzing academic curriculum vitaes and bibliographies to evaluate
physician/scientist level of achievement and to determine whether it is commensurate with
level of proposal.
Ability to read and interpret personnel, payroll, and academic personnel manuals including
the CALL
Ability to handle confidential information with discretion and by exercising good judgment.
UCLA is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.
