Staff Member / Affiliate Type
General Service
Reason
Temporary > Temporary Assignment/ Appointment
Hardship Level
H (no hardship)
Family Type
Family
Residential location (if applicable)
Target Start Date
2024-05-01
Target End Date
2024-12-31
Job Posting End Date
May 10, 2024
Standard Job Description
Executive Support Associate
Organizational Setting and Work Relationships
The position of Executive Support Associate is located within a Division/Bureau/Entity or Office of the Representation/Head of Office. The role of this position is to provide administrative and secretarial support services to the Head of Office or immediate Supervisor, in order to ensure the smooth running of the Office and its flow and management of administrative and routinely information. This would involve direct contact with other staff members and contacts with the teams of high ranking officials, both within and outside UNHCR. The incumbent prioritizes tasks and organises work independently based on direction from the Supervisor and has access to highly sensitive and confidential information.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Duties
Minimum Qualifications
Education & Professional Work Experience
Years of Experience / Degree Level
For G6 – 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher
Field(s) of Education
n/a;
Certificates and/or Licenses
Secretarial;
Business Administration;
Human Resources;
Office Management or a related field;
(Certificates and Licenses marked with an asterisk* are essential)
Relevant Job Experience
Essential
Not specified
Desirable
Completion of UNHCR learning programmes or specific training relevant to functions of the position.
Functional Skills
CO-Editing
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
(Functional Skills marked with an asterisk* are essential)
Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.
All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.
As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.
This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile
The Executive Support Associate provides direct administrative and executive support to the Representative and Deputy Representative of UNHCR MCO Washington. As s/he will work closely with colleagues across the office and organization, the position requires a strong team player with an ability to work collaboratively in a multicultural and international environment and a demonstrated interest in refugee and humanitarian policies. Given the wide range of sensitive policy and personnel issues handled by the Representative and Deputy Representative and their direct interaction with senior agency and governmental officials, the position requires high levels of confidentiality, discretion, judgement and organization.
In addition to the duties described in the job description, s/he will also draft substantive correspondence, memos and talking points on both administrative and policy issues (with support from others), create power point and other presentations, and edit documents, reports and other materials, and assist in the preparation of internal briefing files.
Functional Clearance
This position doesn’t require a functional clearance
Required languages (expected Overall ability is at least B2 level)
,
,
Desired languages
,
,
Skills
Additional Qualifications
CO-Drafting and Documentation, CO-Editing, IT-Computer Literacy, UN-UN/UNHCR Administrative Rules, Regulations and Procedures
Education
Certifications
Business Administration – Other, Human Resources – Other, Office Management – Other, Secretarial – Other
Work Experience
UNHCR Salary Calculator
https://icsc.un.org/Home/SalaryScales
Other Information
Please note that this is a local recruitment. All candidates must provide a proof of residency and/or work permit in the United States of America at the time of application.
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