Union Theological Seminary Hiring for Registrar at New York, NY Full Time

General functions and responsibilities include: management of student academic records, course registration, scheduling classroom
assignments, class rosters and final grading, degree audits, transcript requests and enrollment verification, graduation clearance, FERPA
compliance, Veterans certifying official (SCO), and other areas of enrollment management.

Duties/Responsibilities:

• Maintain and update demographic student data including sharing of data with other
  relevant offices.
• Configure the student information system (SIS) for data such as academic years, enrollment status, class rosters,
  final grading entry, course offerings and registration, etc.
• Coordinate with the enrollment team to move applicants from admissions
  over as student records including individual demographic data into the SIS, as well as application materials into OnBase (document
  management software).
• Coordinate the process of obtaining identification photos with IT department and importing into SIS to create
  the online student directory.
• Create annual course catalog and semesterly course schedule including distribution to faculty and
  departments for review before publication.
• Develop academic calendar, a year in advance, including review by academic dean and
  relevant offices, before publication.
• Strong ownership and oversight of classroom spaces and scheduling including classes and
  exams.
• Schedule with faculty each final exam period, and coordinate modern language exams held twice a semester, including
  appropriate classroom scheduling
• Direct procedures for course registration and related academic charges and fees.
• Obtain
  contact information and academic degrees for adjunct/affiliate faculty to provide to academic office and develop individual webpages.
• Prepare degree audits to ensure students have met program requirements, and clear students for graduation.
• Graduate students
  twice annually and ensure accuracy of official transcripts after each cycle.
• Submit bi-monthly enrollment report according to
  strict scheduling window to the NSLDS.
• Respond to enrollment verifications as requested and submitted by students.
• Prepare
  data for internal use when requested, as well as federal, state, and accrediting agencies.
• Prepare reports and individual
  transcripts each semester for review by the Committee on Standing for students with deficient grades.
• Research new technologies to
  continuously offer service to students such as transcript requests and delivery, student information system enhancements, etc.
• Work
  closely with Associate Dean to plan and facilitate commencement including maintaining a shared calendar for various offices to track, and
  attend regular meetings.
• Coordinate the academic-related pieces of commencement involving ordering diplomas, student names for
  program, distribution of invitations and robes, student procession and seating chart, and commencement award winners and prizes.
• Attend mid-program review (MPR) each spring as an academic office representative responsible for submission and accuracy of assessment
  report.
• Enforce policies pertaining to student and course record-keeping functions including faculty and rosters, permanent student
  records, official transcripts, grading, leaves of absence and withdrawals, and statistical information.
• Ensure highest (100%)
  accuracy of student official transcripts.
• Thorough understanding and proper use of FERPA to maintain student educational privacy
  and records.
• Serve on various committees, including the Academic Office leadership team, Program and Academic Team, ex officio on
  the Academic Affairs Committee (also as note-taker), Assessment Committee, and Committee on Standing.
• Work closely with colleagues
  in the academic office, particularly the Associate Dean, Assistant Dean for Student Affairs, and Director of Housing and Campus Services;
  provide timely information as needed tothe Finance Office and Office of Admissions and Financial Aid as needed.
• Other duties as
  assigned.

Minimum Requirements:

• Bachelor’s degree plus 3-5 years of registrar’s office (or
  related) experience. Master’s degree in relevant field preferred.
• Familiarity with Jenzabar SONIS preferred.
• Expert
  knowledge of Microsoft suite.
• Strong verbal and written communications skills.
• Demonstrate ability to work effectively in
  a highly diverse institutional culture, and with a variety of constituencies.
• Possess excellent judgment and problem-solving
  skills.
• Ability to organize and manage complex record-keeping functions.
• Protect student data and understand when and how
  to respond to data requests.
• Ability to prepare, maintain and interpret statistical data.
• Demonstrate knowledge about best
  practices related to best practices, FERPA, and other relevant federal and state policies and requirements (VA, IPEDS, etc.)
• Meticulous attention to detail.
• Ability to maintain highest levels of confidentiality.
• Demonstrate drive for excellent
  “customer service,” willingness to respond quickly and with care to the needs of students, faculty, and others in the
  institution.
• Ability to multi-task, respond with grace to interruptions, and prioritize.