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Department Purpose
Graduate Studies (GS) advocates on behalf of graduate students and postdoctoral scholars, supports the faculty and staff engaged in delivering graduate education, and administers academic and administrative policies affecting graduate students and postdoctoral scholars in ways that foster a culturally and intellectually diverse environment characterized by high academic standards. Graduate Studies at UC Davis includes more than 100 dynamic degree programs, and a diverse and interactive student body from around the world.
Job Summary
Working closely with the Graduate Studies Academic HR Analyst 5 provide advanced level research, guidance, consultation, and interpretation in the specialized and complex area of academic personnel for graduate students and postdoctoral scholars. Using technical knowledge and understanding of academic personnel policies and labor relations contracts, anticipate and define potential problems and develop a range of potential solutions.
Position requires highly technical understanding and application of all relevant policies and procedures, and the ability to gather complex information from a variety of sources and distill into a concise analysis with clear and unique recommendations that consider potential campus and system-wide impact of actions and efforts to reduce liability and risk. This position is designated as a confidential position and has regular access and input to collective bargaining and grievance documents and communications.
Conducts analysis of unique issues and makes recommendations, proposes remedies in compliance with systemwide policy and contracts. Provides analysis, training and guidance to deans, department chairs and their designees and provides information, interpretation and recommendations related to academic personnel policies.
Oversees complex graduate student and postdoctoral scholar academic appointments, exceptions and contract implementation. Campus resource for academic HR specialists. Develops and delivers academic personnel training to faculty and academic HR specialists in deans’ offices (DO), departments and through campus SDPS.
This position is one of three staff primarily responsible for policy and procedure interpretation in the specialized area of graduate student and postdoctoral scholar academic personnel. This role has a direct, campus wide impact on the constantly fluctuating graduate and professional student population; 100 graduate programs; plus the faculty and staff associated with graduate education and postdoctoral research.
POSITION INFORMATION
Salary Range
$81,000/annually – $160,600/annually
Appointment Type
Career
Percentage of Time
Full-Time, 100%
Shift Hours
Monday – Friday, 8am – 5pm
Location
Davis, CA.
Union Representation
No
Benefits Eligible
Yes
Apply by Date
October 17th 2022
PHYSICAL DEMANDS
Ability to occasionally lift up to 25 pounds
Ability to sit for extended periods of time
WORK ENVIRONMENT
The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles.
https://ucdavispolicy.ellucid.com/documents/view/271
MINIMUM QUALIFICATIONS
Minimum Education/Experience:
Professional experience working in and supporting the objectives of a highly visible central office. Expert political acumen and professional experience to work in an executive-level office environment. Experience maintaining confidentiality of personnel or other sensitive issues and exercising discretion in dealing with controversial or potentially sensitive topics.
Experience assessing problems and developing solutions based on research, analysis and interpretation of university policies, practices and procedures for academic personnel and their applications to all academic titles.
Experience coordinating large volumes of work; managing detailed projects with conflicting priorities and competing deadlines; and establishing goals and workload priorities.
Experience conducting investigations. Demonstrated interviewing experience to gain confidence and cooperation of interviewees and the experience to elicit information interpret responses and discover relevant facts. Ability to communicate investigation results in a clear and convincing written report.
Minimum Knowledge, Skills, and Abilities (KSA) :
Communication skills to effectively and professionally communicate in person, in writing and on the telephone; ability to understand and give adequate consideration to others’ priorities, opinions and concerns with the skill to interpret inquiries and requests to formulate appropriate action or response.
Organizational and analytical skills to independently assume general assignments, research and interpret data and policy, write cogent and persuasive recommendations and present analyses both orally and in writing.
Skill to apply various computer programs (word processing, spreadsheets, databases, web applications) to accomplish assignments. Ability to learn new software programs.
Knowledge of and ability to interpret and apply University personnel policies and practices (UC Academic Personnel Manual, University Policy and Procedures Manual preferred). Knowledge of state, federal, and University rules and regulations related to confidentiality and access to records.
Thorough and broad knowledge of organization and college goals, priorities, and values, and the legal and human implications of decisions.
In-depth knowledge of trends in academia, especially in areas of academic training, human resource management, labor contracts and administration.
Demonstrated leadership, initiative, tact, and planning skills.
PREFERRED QUALIFICATIONS
Preferred Education/Experience:
Leadership experience and skill to guide clients in implementing solutions and leading change.
Experience with organizational and interpersonal dynamics with skills to perceive conflict in business settings and to develop and practice strategies to avoid it.
Experience working in higher education environment. Knowledge of the Higher Education Employer- Employee Relations Act (HEERA) or other public sector labor laws, including scope of bargaining, contract compliance, standards of unilateral changes, union notice requirements, and public sector labor union behavior.
Skills in critical and innovative thinking to conduct both theoretical and practical research with experience to apply theory to practice with respect to organizational, fiscal and other resources in a business environment.
Advanced knowledge of and experience with campus-wide offices, academic employment contacts, campus structure, policies and resources strongly desired. Skill in working collaboratively with team members to complete project tasks. Ability to build relationships with individuals at all levels of the organization.
Experience with organizational and interpersonal dynamics with skills to perceive conflict in business settings and to develop and practice strategies to avoid it.
Advanced skills in critical and innovative thinking to conduct both theoretical and practical research with experience to apply theory to practice with respect to organizational, fiscal and other resources in a business environment.
Experience and skill to evaluate existing technologies to make recommendations to accommodate changes and/or make recommendations to identify, develop and implement new systems.
Knowledge, Skills, and Abilities (KSA) :
Knowledge of Public Employment Relations Board (PERB) unfair labor practices charges, unit modification, and unit requests for recognition.
Expert knowledge of and ability to interpret and apply University personnel policies and practices (UC Academic Personnel Manual, University Policy and Procedures Manual preferred).
Advanced knowledge of the structure of a research University and understanding of the priorities of academic trainees/employees and the focus and nature of academic personnel processes.
Effectively interact with individuals of diverse backgrounds and perspectives. Professionally represent Graduate Studies at meetings and as liaison to graduate programs. As needed may serve on campus and departmental committees. Take initiative and exercise independent judgment. Maintain excellent working relationships with all stakeholders. Work cooperatively and effectively as a team member.
Participate in Tier 1 events.
SPECIAL REQUIREMENTS
The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.
Background Check
This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
