University of Chicago Hiring for Assistant Director of Boards and Councils of the University at Chicago, IL Full Time

Reporting to the Vice President and Secretary of the University and the Associate Secretary, the Assistant Director of Boards and Councils
is responsible for coordinating various aspects of the work of the Marine Biological Laboratory Board, Laboratory Schools Board of
Directors, Baptist Theological Union Board of Trustees, the Advisory Council program, the Court Theatre Board, and the Smart Museum Board,
and the University Board of Trustees. The Assistant Director attends and staffs various meetings of the boards, their committees, and
Advisory Councils, and assists in planning and implementation of board events and board-related activities.

Responsibilities:

• Develops and oversees production of board materials for the Laboratory Schools Board of
  Directors and assists with the development and production of the board materials for the Marine Biological Laboratory and the Baptist
  Theological Union Board of Trustees.
• Assists with the planning and implementation of the University Advisory Councils Program,
  including semi-annual Advisory Councils staff meetings, and the annual Advisory Councils Chairs meeting hosted by the President.
• Prepares various agendas and oversees agenda setting process for the Laboratory Schools Board of Directors and assists with the agenda
  setting process for the Marine Biological Laboratory and Baptist Theological Union Board of Trustees.
• Oversees planning meetings
  for the Laboratory Schools Board of Directors and assists with the timeline and planning meetings for the Marine Biological Laboratory and
  Baptist Theological Union Board of Trustees.
• Attends and staffs meetings of the Marine Biological Laboratory Board, Laboratory
  Schools Board of Directors, and Baptist Theological Union Board of Trustees.
• Attends and works closely with the rest of the Office
  of the Secretary to implement tri-annual meetings of the University Board of Trustees;
• Works closely with the Office of Campus and
  Student life to plan and implement the Student Perspectives Series and Trustee luncheons.
• Attends semi-annual meetings of the 14
  Advisory Councils.
• Assists with monitoring budgets for various board meetings and events including but not limited to the
  Laboratory Schools Board meetings.
• Represents the Office of the Secretary in working effectively with stakeholders across campus as
  appropriate.
• Works collaboratively with staff at all levels across the University and with internal and external partners to ensure
  the success of a broad range of projects and activities that are of high priority and strategic importance to the Vice President and
  Secretary and the University.
• Prepares high-level briefings for the Office of the President on projects, boards, and councils
  related to the Assistant Director of Boards and Council’s portfolio.
• As-assigned design projects, including signage,
  stationery, maps, invitations, seating cards, web graphics, letterhead, envelopes, and other print and digital products.
• Monitor,
  maintain, and update digital databases, websites, directories, and document archives.
• Event planning and administrative support to
  ensure successful execution of events as necessary.
• Assumes additional responsibilities consistent with the changing needs of the
  office.

Competencies:

• Demonstrates ability to execute complex projects and objectives in an extremely
  fast-paced and sensitive environment.
• Demonstrates exceptional interpersonal skills including excellent oral and written
  communication skills.
• Possesses excellent organizational skills.
• Possesses highly effective managerial skills and ability
  to lead by influence.
• Versatile and action oriented, demonstrates flexibility and adaptability while thinking strategically.
• Ability to work under pressure on multiple projects with resilience, discretion and diplomacy.
• Maintains a calm and courteous
  demeanor while handling competing priorities, a heavy workload, complex problems and tight deadlines.
• Exhibits professionalism in
  all business dealing and interactions. Demonstrates grace under pressure and can smoothly handle and/or diffuse a variety of situations
  and/or people.
• Manages sensitive and confidential situations and information with absolute discretion.
• Proven leader with
  demonstrated project management experience.
• Possesses sound judgement and has excellent problem-solving skills.
• Ability
  and willingness to learn new software platforms of varying types.
• Work non-traditional hours as required to meet deadlines and
  accomplish tasks.

Additional Requirements

Education:

• Bachelor’s degree
  required.

Experience:

• Minimum requirements include knowledge and skills developed through 3-5 years of
  work.
• Experience working with governing boards or development boards/councils preferred.
• Experience working in higher
  education and a high-level executive setting preferred.
• Familiarity with the University of Chicago preferred.

Technical Knowledge or Skills:

• Excellent knowledge of Word, Excel, and PowerPoint.
• Competent in the Adobe
  Creative Cloud including Adobe Acrobat, Adobe InDesign, and Adobe Photoshop; willingness and ability to become highly skilled.