University of Hawaii Hiring for Human Resources Manager Job at Honolulu, HI Full Time

Title: Human Resources Manager
Position Number: 0079580
Date Posted: 06/16/2022
Closing Date: July 05, 2022 at 11:59 P.M.
Band: B
Salary : salary schedules and placement information
Full Time/Part Time: Full-time
Month: 11-month
Temporary/Permanent: Permanent

Duties and Responsibilities:

• Serves as the lead personnel officer of the University of Hawaii Cancer Center, providing advices to the Director of Cancer Center, to management, and at many levels on various aspects of personnel management and administration.
• Prepares, reviews and compiles human resources data, organizational charts, and periodic status reports; assists in drafting responses to inquiries.
• Prepare, review/analyze, audit, update, and approve position descriptions for new positions, redescriptions, in-grade adjustments, and banding requests.
• Oversees/reviews the preparation of the visa request and employment authorization documents for visiting international scholars and selectees. Ensures compliance with laws, rules, regulations, policies & procedures, and timely filing of applications.
• Oversees the maintenance of electronic information, i.e. databases and PeopleSoft records, for employee information, position control, leave documentation, etc. and ensures accuracy and appropriateness of appointments, actions, etc.
• Oversees preparation and reviews new hire documents for UH positions, ensuring completion of required forms and compliance with laws, policies and procedures.
• Oversees management of center leave records & vacation payout calculations. Monitors forfeitures per bargaining unit agreement provisions. Prepares vacation activity by fund report upon employee termination to properly distribute vacation payout expense.
• Ensure compliance with federal and state laws, UH and RCUH policies and procedures and acceptable HR practices.
• Advice the UHCC Director in identifying, evaluating & addressing potential/existing human resources & other administrative issues/problems, recommending feasible options and/or resolving discrepancies; participates in implementing sound action plan.
• Facilitates APT and Civil Service performance expectations and evaluation and provides advice, assistance and guidance to supervisors regarding status, deadlines, timelines and performance goals and objectives.
• Reviews and edits recruitment advertisements and other recruitment documents submitted by supervisors; monitors recruitment process, responds to queries regarding recruitment process and status.
• Responsible for providing and coordinating layoff and RIF actions and preparing strike plans.
• Responsible for preparing action memo for new executives paid more than $200K for the Board of Regents approval; prepares action memo for new faculty members being paid above University threshold.
• Keeps abreast of laws, directives, administrative procedures, and policy decisions as they affect the organization.
• Prepares background and position papers, technical reports and responses to inquiries from various offices such as the Board of Regents, Office of the President, Office of the Chancellor, Vice Chancellors’ Offices and EEO Office.
• Handles disciplinary issues/grievance by observing the steps on progressive discipline, assisting in fact-finding procedures and investigations, drafting responses on behalf of the Center, and performing other requisites in resolving/closing cases.
• Provides admin & prof support to the Dept Personnel Committee (DPC) in charge of reviewing faculty actions related to promo, tenure & eval by ensuring Univ policies & guidelines are consistently observed & logistical requirements of the DPC organized.
• Guides promo & tenure candidates in preparing dossiers; provides periodic briefings to candidates and aspirants before the start of the review cycle; assists in developing a system allowing faculty to monitor/record their accomplishments for prof growth.
• Liaises and coordinates with RCUH HR all personnel actions regarding RCUH employees as it relates to employment, compensation, benefits, policies and compliance and other HR services.
• Conducts procedural analysis, collects best-practices & decisions on current issues/trends or other matters deemed critical by the Dir/ADRI, such as faculty dev, mentoring, workflow processes et al; develops perf benchmarks to achieve the program goals.
• Supervises day to day duties of professional staff by providing guidance, monitoring their progress, assessing their work performance and recommending personnel actions
• Other duties as assigned

Minimum Qualifications:

• Possession of a baccalaureate degree in business administration, human resources, or related field and 5 year(s) of progressively responsible professional experience with responsibilities for human resources administration; or equivalent education/training or experience.

Equivalencies:

• Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

Supplemental Minimum Qualifications:

• Ability to exercise judgment, tact, patience, and discretion in applying and explaining policies and procedures.

Desirable Qualifications:

• Masters Degree in Human Resource Management.
• Knowledge of UH and RCUH human resources policies and procedures.
• Knowledge of general UH and RCUH policies, rules, and regulations governing personnel administration.
• Experience in working in a health related organization.

To Apply:

Click on the “Apply” button on the top right corner of the screen and attach the required documents. Applicants must submit (1) cover letter indicating how you satisfy the minimum and desirable qualifications, (2) resume, (3) names and contact information of 3 professional references and (4) official transcripts. Copies of transcripts are acceptable, but official transcripts will be required at the time of hire. Incomplete applications will not be considered.

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Inquiries: [email protected]