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Job Discription
Extra Help – Program Assistant – Surgery
Hiring Department: Surgical Innovation Training Laboratory
Location: Chicago, IL USA
Requisition ID: 1015752
Posting Close Date: 12/9/22
About the University of Illinois Chicago
UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.
Description:
The Department of Surgery is seeking an Extra Help Program Assistant. This position is responsible for the coordination of the Surgical Innovation Training Laboratory (SITL) program.
Under the direction and with support from the SITL program director and senior staff, the Program Assistant’s duties and responsibilities include:
- Greeting visitors and vendors; coordinating visits to SITL.
- Coordinating the logistics and activities for the SITL.
- Scheduling, assigning, reviewing, and providing recommendations regarding work within the program.
- Compiling and analyzing data and information, evaluating, and summarizing findings.
- Assisting with lab event coordination and presentations.
- Handling of basic office duties, such as answering and routing phones, responding to emails, data entry, and reporting.
- Answering questions and finds information for employees, vendors, clients, and lenders.
- Supporting employees by facilitating interdepartmental communications and interactions between internal and external parties.
- Placing orders and organizes materials for the SITL training program.
- Serving as liaison between SITL and vendors.
- Ensuring the office is well-maintained, organized, and secure.
- Performing other related duties and participate in special projects as assigned.
Qualifications:
- Bachelor’s degree
- Knowledge of general office practices and procedures
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Skill in oral and written communication
- Ability to work effectively with staff, the public, and outside constituency groups
- Ability to organize and multi-task
- Ability to supervise and knowledge of administrative concepts and methods.
- Ability to utilize various computer software packages
- Ability to work independently and exercise judgment in order to be able to analyze and investigate a variety of questions or problems
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, COVID-19 vaccination requirement, and employment eligibility review through E-Verify.
The university provides accommodations to applicants and employees.
The University of Illinois may conduct background checks on all job candidates upon acceptance of a contingent offer. Background checks will be performed in compliance with the Fair Credit Reporting Act.
The University of Illinois at Chicago is an affirmative action, equal opportunity
institution/employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, sexual orientation, gender identity, veteran or disability status, height, weight, or marital status in employment or the provision of services.
