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Announcement
Open Date
01/25/2022
Requisition Number
PRN29098B
Job Title
PS Medical Secretary
Working Title
PS Medical Secretary
Job Grade
UGR
FLSA Code
Nonexempt
Patient Sensitive Job Code?
Yes
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday- Friday 8am-5pm
This position has the ability to telework remotely two-three days a week. The other days will be spent in the clinic. Applicants must be flexible on remote workdays to come into the clinic depending on the need of the clinic and division.
This position has the ability to telework remotely two-three days a week. The other days will be spent in the clinic. Applicants must be flexible on remote workdays to come into the clinic depending on the need of the clinic and division.
VP Area
U of U Health – Academics
Department
00262 – Plastic & Reconstruct Surgery
Location
Other
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
16-21
Close Date
Open Until Filled
Yes
Job Summary
This position provides secretarial and administrative support in a hospital, clinic or laboratory environment. This position is not responsible for providing care to patients.
This position has the ability to telework remotely half time depending on the need of the division and clinical duties. An employee hired into this role will be responsible for providing space and networking and/or internet capabilities when working remotely at the telecommute location and agree to the terms of the University of Utah campus and Health Academics Telecommuting Agreement.
Responsibilities
Essential Functions
Provides administrative support to clinicians, supervisors and departments by coordinating calendars, scheduling meetings and appointments.
Types and proofs correspondence, memoranda, reports, proposals, technical papers, manuscripts and related materials.
Transcribes dictation relating to medical histories, physical examinations, discharges and other special notes involving a wide variety of medical terminology.
Schedules patients for laboratory tests, medical examinations and consultations.
Prepares and maintains accurate and orderly patient medical records.
Arranges or assists in arranging patient transportation.
Assists patients, patient families, referring physicians, and third party carriers to resolve patient related issues, including explaining various types of medical insurance plans.
Obtains pre-certifications as required by patient’s health care plan or managed care provider, when needed.
Provides additional general office and clinical support such as answering phones and responding to calls, greeting and directing visitors/patients, filing, copying, making travel arrangements and opening and processing mail.
Provides administrative support to clinicians, supervisors and departments by coordinating calendars, scheduling meetings and appointments.
Types and proofs correspondence, memoranda, reports, proposals, technical papers, manuscripts and related materials.
Transcribes dictation relating to medical histories, physical examinations, discharges and other special notes involving a wide variety of medical terminology.
Schedules patients for laboratory tests, medical examinations and consultations.
Prepares and maintains accurate and orderly patient medical records.
Arranges or assists in arranging patient transportation.
Assists patients, patient families, referring physicians, and third party carriers to resolve patient related issues, including explaining various types of medical insurance plans.
Obtains pre-certifications as required by patient’s health care plan or managed care provider, when needed.
Provides additional general office and clinical support such as answering phones and responding to calls, greeting and directing visitors/patients, filing, copying, making travel arrangements and opening and processing mail.
Knowledge / Skills / Abilities
Ability to perform the essential functions of the job as outlined above.
Demonstrated organizational, human relations, and effective communication skills.
Knowledge of medical terminology.
Strong word processing and spreadsheet software skills.
The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance.
Ability to use discretion and judgment when scheduling appointments, screening calls, coordinate procedures, tests and other treatments as it relates to the patients care.
Ability to coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objective and policies governing the activities of the department and be able to effectively communicate this information to interested parties.
Minimum Qualifications
Required
Two years of secretarial experience, or equivalency.
Successful completion of medical software training may be required by a certain date within some departments.
Two years of secretarial experience, or equivalency.
Successful completion of medical software training may be required by a certain date within some departments.
Preferred
Two years of experience in a hospital, clinic or laboratory setting.
Patient registration or related field experience.
Preferences
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:
Director/ Title IX Coordinator
Office of Equal Opportunity and Affirmative Action (OEO/AA)
135 Park Building
Salt Lake City, UT 84112
801-581-8365
Online reports may be submitted at oeo.utah.edu
To inquire about this posting, email: [email protected] or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
