USA Health Hiring for Administrative Assistant- USA Health Clinical Trials- University Hospital at Mobile, AL Full Time

USA Health is Transforming Medicine along the Gulf Coast to care for the unique needs of our community.

USA Health is changing how medical care, education and research impact the health of people who live in Mobile and the surrounding area. Our team of doctors, advanced care providers, nurses, therapists and researchers provide the region’s most advanced medicine at multiple facilities, campuses, clinics and classrooms. We offer patients convenient access to innovative treatments and advancements that improve the health and overall wellbeing of our community.

Responsibilities

Prepares memorandums, letters, announcements, job descriptions, reports, and policies and procedures for other departments using personal computer and word processing software; assists in ensuring the hospital files, Administrative Policies and Procedures manual, records, etc. are in compliance with JCAHO standards; Serves as recording secretary at various departmental meetings; types and prepares committee and staff minutes in final form; prepares and routes Personnel Action Forms; orders supplies, including special purchase orders for Administration; prepares and reconciles travel documents by preparing necessary paperwork, registrations, making reservations, confirmations, and reimbursements; maintains records, correspondence, contracts, and other records; maintains and updates all relevant manuals, i.e., policies and procedures, roster manuals; provides notary service for personnel, physicians and their office staff, and volunteers; serves as receptionist; screens, greets, announces, and routes visitors; receives, handles, and transfers phone calls and messages received in the department; receives, screens, and reviews incoming mail.

Schedules appointments and meetings, which may include travel arrangements; maintains the calendar for the Health System Senior Associate Chief Financial Officer by scheduling all meetings and appointments; communicates and uses appropriate customer relation skills with physicians, patients, families, healthcare team, and staff in person and via telephone; responds to overhead pages; receives patient complaints, investigates, and forwards information to appropriate personnel for action; maintains accurate and complete records; maintains office filing system; accepts and completes all duties positively and without conflict; cooperates, helps others, and improves the performance of Administration; completes all mandatory unit, educational, and hospital requirements; utilizes cost effective practices in performing all aspects of the job; adheres to current Infection Control and Safety Standards; adheres to hospital policies, including confidentiality; assists with the orientation of new employees; performs essential functions with a considerable amount of independence; utilizes proper body mechanics when moving equipment and or supplies as necessary to perform essential functions; reports broken or malfunctioning equipment; regular and prompt attendance; ability to work schedule as defined and overtime as required; related duties as required.

Qualifications

High school diploma or equivalent and five years of progressively responsible administrative and secretarial experience.

Equal Employment Opportunity/Affirmative Action Employer

USA Health is an EO/AA employer and does not discriminate on the basis of race, color, national origin, sex, pregnancy, sexual orientation, gender identity, gender expression, religion, age, genetic information, disability, protected veteran status or any other applicable legally-protected basis.