USTA Billie Jean King National Tennis Center Hiring for US Open HR Assistant (seasonal) at Queens, NY Full Time

Responsibilities

Provide full administrative support to NTC HR Manager, recruiters, and the payroll department

Need to be available to work 3 days starting in March/ 5 days starting in April/ 7 days starting in August to September

Phone screening of potential candidates and follow-up scheduling to meet with the recruiter. Maintain and edit calendars for staff in Google Calendars

Collaborate with recruiters daily to review interview times for all candidates scheduled to arrive. Meet and greet candidates at the Fire Command Station, and provide all preparatory information. Collect information and submit to recruiter to commence the screening process

Assist with review of all hiring paperwork and verify I-9 documentation. Help maintain seasonal employee filing system by ensuring uniformity and organization of all employee documents (i.e. current Personnel Authorization form, W-4, I-9, Termination form, Evaluations, waiver, policy, & guidelines adherence forms, and other miscellaneous confidential documents of relevance, etc.) Keep employee files current with ongoing flow of documents and records daily

Follow up with new/rehires regarding any missing documentation or missing information/signatures on paperwork and documents

Assist Seasonal Recruitment staff in correspondence, group mailings, and various tasks as assigned

Attend Career fairs with Recruiters

Assist Recruitment and administrative team with Uniform Distribution/I-9 collection

Assist staff with HR Procedures/protocol. (Ex. clocking in and out)

Qualifications

Proof of (full) covid-19 vaccination required

Fluency in English and Spanish required

Professional communication skills, verbal and written

Exceptional organization skills

High attention to detail

Must have strong interest in all aspects of Human Resources

Interviewing skills are a plus

Must display strong desire to learn and incorporate newly acquired skills

Proficient in Google suite and Microsoft applications including Excel/Sheets. In addition, the ability to learn new software systems and technical skills is required