Verve Group Hiring for Payroll / HR Specialist at Carlsbad, CA Full Time

Who we are

Verve Group has created a more efficient and privacy-focused way to buy and monetize advertising. Verve Group is an ecosystem of demand and supply technologies fusing data, media, and technology together to deliver results and growth to both advertisers and publishers–no matter the screen or location, no matter who, what, or where a customer is. With 30 offices across the globe and with an eye on servicing forward-thinking advertising customers, Verve Group’s solutions are trusted by more than 90 of the United States’ top 100 advertisers, 4,000 publishers globally, and the world’s top demand-side platforms. Verve Group is a subsidiary of Media and Games Invest (MGI).

The HR, Payroll Specialist is a hybrid role supporting the HR and Accounting team. This person will be responsible for general accounting transactional processing with payroll and benefits as the key areas of ownership. The role will facilitate twice monthly intercompany payroll processing and support HR Operations as needed. The position will require a high degree of accountability, transparency and understanding as it relates to the payroll process, including but not limited to tracking and implementing employee and benefit changes, multi-state payroll tax compliance and partnering with HR to ensure timely and accurate payroll and benefits transactions. The person who will thrive in this role is a self-starter and a problem-solver who has fantastic communication and organization skills and has the desire to create the best employee experience possible.

What You’ll Do

• Ownership of semi-monthly payroll processing using Paylocity & ADP, including preparing reconciliation support for use by the accounting team to record the payroll in the GL

• Import payroll entries into NetSuite for Accounting review

• Administer all employee payroll, benefit and tax changes in Paylocity and partner with HR to ensure completeness and accuracy of all records

• Administer compliance with multi-state payroll and tax laws

• Set up payroll and tax accounts in additional states as necessary

• Reconcile payroll taxes for each payroll period to ensure accuracy of the payroll tax returns – resolve any discrepancies by working with Paylocity & ADP

• Monitor payroll tax law changes and inform HR and affected employees

• Manage the payroll calculations and deductions for any one-off payments, employees on LOA, with a 401k loan, garnishment, or other special situation

• Partner with HR to own the 401k process and relationship with John Hancock and complete the annual 401k and workers compensation audits

• Manage the payroll inbox and respond to employee inquiries regarding payroll issues or concerns

• Review and approval of employee expense reports to ensure adherence to company expense policy

• Participate in the fluctuation analysis of changes in payroll-related expenses overall and by department

• Work with HR to review and reconcile all employee benefits invoices on a monthly basis

• Ownership of FSA accounts including invoicing and reconciling the related bank account and liability account

• Work closely with HR to make necessary changes and updates in the HRIS as needed

• Other duties as assigned

What We’ll Need

• 3-5 years minimum of related experience preparing and processing multi-state, semi-monthly payroll tasks

• Payroll specialist background

• FPC or CPP designation preferred

• Strong interpersonal skills, strong written, oral mathematical computation, communication skills and strong aptitude for detail

• Ability to multitask, work under pressure and meet deadlines

• Strong excel skills including pivot tables, vlookups and embedded formulas

• Proficient knowledge of Paylocity highly preferred

• Experience with HRIS preferred

What We Offer

• Unlimited PTO
• 12 paid holidays
• 3 wellness/ social responsibility days
• 401(k) Retirement plan with company match
• Comprehensive benefits package including Medical, Dental, Vision, Disability and Life Insurance
• Fringe Benefits
• Parental Leave
• Employee Assistance Program
• FSA & Commuter Benefits
• Pet Insurance
• Accident Insurance
• Identity Theft Protection
• Learning and Development Stipend
• English/ German Language Classes

This role can be remote in the following US locations: California, Washington D.C., Florida, Illinois, Indiana, Massachusetts, Maryland, Michigan, Minnesota, Missouri, New Jersey, New York, Pennsylvania, Tennessee, Texas and Utah.

Verve Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. The salary range for this position is 55-75K total compensation. Pay is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience.

#LI-Remote