Village of Maywood, IL Hiring for Payroll Operations Manager Job at Maywood, IL Full Time

Village of Maywood

Payroll/Operations Manager

FLSA:

Exempt

Dept/CC:

Finance Department

Reports to:

Director of Finance

Original Date:

February 8, 2022

Position Purpose: Perform a variety of tasks focused on the financial, inventory and payroll aspects of the Village. Primarily serving as payroll administrator duties include overseeing and supervising the organizations payroll functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. This position is also tasked with providing procurement support, will handle routine purchasing assignments and assistant to the Finance Director.

Essential Functions (list in order of importance including measures)

Responsible for the preparation and processing of biweekly payroll for approximately 160 employees.

Review and ensure accuracy of approved timesheets; track and deduct all garnishments and other

payroll deductions

• Responsible for the coordination efforts between payroll, human resources, budget, and other departments to ensure proper flow and maintenance of employee records (including preparation/distribution of detailed reports, e.g., labor” home” work, overtime, leave balances, head count, and retirement contribution reports)
• Handle the administration of the electronic timekeeping system. Adherence to FLSA; monitor

submissions of approved timesheets, ensure valid data transfers to/from payroll system.

• Establish, maintain, and update employee payroll records; ensure that employee changes are entered correctly and made on a timely basis; review changes for proper authorization and adherence to policy and compliance with federal/state/local regulations
• Work with staff accountant to prepare payroll journal entries including pension, taxes, and retirement accounts.
• Research, resolve and identify corrections for all payroll discrepancies.
• Prepare all exit paperwork and ensure that terminating employees have received their final paycheck and paperwork.
• Maintain benefits accruals, such as vacation, personal, and sick leave ensuring that company policies are being adhered to.
• Verify employee benefit insurance withholdings for accuracy and completeness. Process month, quarter, and year end tasks, such as payroll tax deposits and tax filings, year-end W-2s, and other State and Federal compliance reporting.
• Assist Accountant with entries, balance sheets, ledgers and reports.
• Assist Department Heads in preparing written documents such as Request for Bids (RFB’s), Request for proposals, (RFP’s), Request for information (RFI’s), Request for Qualifications (RFQ’s) as well as obtaining informal quotes ensuring Village, State, and Federal laws are followed.

Marginal Functions (list in order of importance)

• Performs both essential and marginal job functions in a safe manner as identified by the Village of Maywood and the respective department while adhering to the village’s confidentiality norms and standards. Actively and consistently demonstrates the core values of the Village of Maywood in all interactions with others.
• Assumes responsibility for knowing and maintaining established Village and departmental objectives, policies/procedures including general sanitation, safety, environmental and infection control standards.
• Participates in performance activities including problem identification, data collection, solution selection, implementation and evaluation. Also assists in the care and maintenance of departmental equipment and supplies as appropriate.
• Participates in staff meetings and other inservices, meetings or committees as required.

General Job Requirements

• Bachelor’s degree from an accredited educational institution in Business administration/Finance or Accounting.
• Prior Payroll and Time and Attendance experience required.
• Three plus years in a Payroll Office performing all payroll functions.
• Strong skills using and understanding the flow of transactions in an integrated and automated payroll accounting system
• Experience in a governmental environment preferred.

To perform the job successfully, an individual should demonstrate the following competencies in performance of the essential functions of this position.

• Problem solving—the individual identifies and resolves problems in a timely manner, gathers and analyzes information skillfully and maintains confidentiality.
• Interpersonal skills—the individual establishes relationships quickly with all levels of employees within the organization, is able to maintain confidentiality, and remains open to others’ ideas and ways of doing things.
• Communication—the individual speaks clearly and persuasively in positive or negative situations; able to produce written documents and communications that provide clear expression of ideas or goals; is able to actively listen to gain an understanding of a situation and respond accordingly.
• Planning/organizing—the individual prioritizes and plans work activities and uses time efficiently.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality; ability to edit work for spelling and grammar and presents numerical data effectively.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.

JOB SPECIFICATIONS (Minimum Requirements)

• EDUCATION Type: Finance
• EXPERIENCE Type: Payroll

Job Type: Full-time

Pay: $65,000.00 – $110,000.00 per year

Benefits:

• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Physical Setting:

• Office

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Maywood, IL 60153: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• Bachelor’s (Required)

Experience:

• Accounting: 3 years (Preferred)
• Payroll management: 3 years (Required)

Work Location: One location