Volunteers of America Delaware Valley Hiring for Payroll Administrator at Camden, NJ Full Time

Job Description

GENERAL FUNCTIONS:

The employee in this classification shall report to the Director of Accounting. The employee is a part of the Accounting team. The Payroll Administrator will oversee the entire payroll function of the organization, ensuring pay is processed on time, accurately, and in compliance with government regulations as well as maintaining all general ledger accounts relating to payroll. This employee should be well familiarized with payroll software and processes.

• Interact (verbally and nonverbally) with all clients, staff, and outside contacts professionally with respect and courtesy.
• Maintain client & staff confidentiality in compliance with administrative policies and procedures.
• Attend and participate in regularly scheduled staff meetings, supervisory conferences training sessions and meetings as required.
• Receive and enter employee information into payroll software
• Verify working hours and pay rates
• Complete processing of bi-weekly payroll for all employees in accordance with all federal, state and local requirements.
• Update payroll records by reviewing and approving changes in exemptions, job titles and department and division transfers.
• Pay employees by directing the production and issuance of paychecks or electronic transfers to bank accounts.
• Ensure accurate leave and salary accruals.
• Determine payroll liabilities by approving the calculation of employee federal and state income and social security taxes, and employer’s social security, and worker’s compensation payments.
• Maintain all general ledger accounts in connection with payroll. Resolve payroll discrepancies by analyzing general ledger accounts monthly, quarterly, and annually.
• Prepare and analyze payroll information for annual payroll audit.
• Ensure timely, correct payroll information to the third-party administrator for tax filing.
• Ensure the timely and accurate release of paychecks to Directors (or designee) for distribution to employees.
• Ensure accurate, timely reports (vacation, sick and personal holiday) for each department and distribute to the appropriate supervisors bi-weekly. Develop new reports as appropriate.
• Maintain and protect payroll and benefits operations by keeping information confidential and in a secured area.
• Provide payroll information and training to all current and new supervisors.
• Maintain payroll guidelines by following payroll policies and procedures.
• Maintain payroll information by designing systems, directing the collections and calculation and entering of data.
• Comply with federal, state and local legal requirements by studying existing and new legislation’s; enforcing adherence to requirements, and advising Director of Accounting on needed actions.
• Maintain professional and technical knowledge by attending educational workshops; and reviewing professional publications.
• Assist the accounting department and collaborating with other interoffice personnel.
• Complete other duties as assigned.

ADA ESSENTIAL FUNCTIONS:

• Regularly required to stand, walk, sit
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift 25 lbs

Credentials/Abilities

• Bachelor’s degree in Accounting, Business Administration, or equivalent preferred.
• Five (5) years payroll/bookkeeping experience preferred
• Excellent oral and written communication skills
• Strong organizational skills.
• Excellent multitasking skills
• Strong time management skills
• Highly developed attention to detail
• Understands level of confidentiality required in payroll processing
• Able to meet specific deadlines related to payroll
• Proficient in payroll functions including preparation, balancing, internal control, and payroll taxes.
• Proficient with MS Office software suite to include excel and pivot tables.
• Comprehensive familiarity with payroll software and processes (knowledge of UltiPro/Ultimate Time Management Software a plus).
• Working knowledge of payroll procedures.
• Must understand the principles of basic bookkeeping and accrual accounting
• Must possess a valid driver’s license and meet agency requirements.

EEO of “Individuals with Disabilities” and “Veteran Status”/AA

Company Description

Volunteers of America Delaware Valley (VOADV), is a 501(c) 3 non-profit social service agency that has been providing essential services to vulnerable individuals and communities since 1896. Headquartered in the city of Camden, New Jersey, VOADV is characterized by its diversity of programming and assistance services and supported by a team of more than 400 qualified, mission-driven professionals that work tirelessly on behalf of their clients.

Each year, VOADV serves more than 13,000 individuals throughout the southern New Jersey and Philadelphia region and operates more than 40 high quality, outcome-driven assistance programs – from homelessness, reentry, veterans assistance, and affordable housing services to specialized programs for individuals living with substance use disorder, traumatic brain injury and/or intellectual disabilities. VOADV’s mission, which governs all service and assistance provided to clients in need, is to provide community-based assistance to individuals in need so that they can lead self-fulfilled, independent lives. As an organization, our mission to serve has not wavered and is upheld even in times of crisis.

Today, Volunteers of America is one of the largest and most comprehensive human service agencies in the nation. With affiliates across forty-six (46) states, Volunteers of America collectively serve more than one million people each year across the nation.

Volunteers of America Delaware Valley (VOADV), is a 501(c) 3 non-profit social service agency that has been providing essential services to vulnerable individuals and communities since 1896. Headquartered in the city of Camden, New Jersey, VOADV is characterized by its diversity of programming and assistance services and supported by a team of more than 400 qualified, mission-driven professionals that work tirelessly on behalf of their clients. Each year, VOADV serves more than 13,000 individuals throughout the southern New Jersey and Philadelphia region and operates more than 40 high quality, outcome-driven assistance programs – from homelessness, reentry, veterans assistance, and affordable housing services to specialized programs for individuals living with substance use disorder, traumatic brain injury and/or intellectual disabilities. VOADV’s mission, which governs all service and assistance provided to clients in need, is to provide community-based assistance to individuals in need so that they can lead self-fulfilled, independent lives. As an organization, our mission to serve has not wavered and is upheld even in times of crisis. Today, Volunteers of America is one of the largest and most comprehensive human service agencies in the nation. With affiliates across forty-six (46) states, Volunteers of America collectively serve more than one million people each year across the nation.