Wabanaki Public Health and Wellness Hiring For Research And Planning Assistant I at Brewer, ME, United States Full Time

Job Description

Position and Description

The Primary responsibilities of this position are to provide key administrative functions and logistic support to the Center for Wabanaki Research, Knowledge and Innovation (CRWKI). This position will coordinate meeting schedules and work sessions, speak with external partners to facilitate communication ensuring that projects are on time, and maintain CWRKI file organization standards. This person is a self-directed team player who takes initiative, anticipates needs, is extremely well organized, and ensures high-quality results. This position will be full time and work closely with the project management team, 40 hours per week.

Duties and Responsibilities

Project Management Support

• Organize, plan, and implement specified projects within CRWKI in close collaboration with the Project Manager
• Meet with the CWRKI team to document current projects
• Help to maintain project plans as directed

• Follow up and close loop on tasks with key stakeholders to ensure project dates are met
• Maintain calendar of events for CRWKI
• Maintaining strong working relationship with internal as well as external constituencies.

Information Preparation

• Coordinate briefing materials, information flow, and research materials
• Format and facilitate dissemination of information for internal and external communication – memos, emails, presentations, s, other research related materials as directed
• Attending CRWKI meetings to prepare minutes/summaries, capture action items and next steps
• Assist in maintaining project status and update on a weekly basis

Logistical and Research Coordination

• Assist with making arrangements for events and projects
• Assist with material creation for research projects
• Facilitate and coordinate dispersion of promotional and educational materials
• Work with communication team to ensure creation and coordination of project work

• Ensure the accurate and thorough ing of time and activities
• Assist with creation of all CRWKI agendas
• Managing all aspects of special projects as assigned. S/he is expected to perform duties with a high degree of independence, initiative, and judgment

Other Duties

• Support community-based meetings and events, as directed
• Attend public health trainings and research based trainings, as needed
• Participate in other research related work as needed

Skills and Qualifications

Education and/or Experience

• Bachelor’s Degree in Business, Finance, Public Health, or other related field and 2 year of progressively complex administrative experience – preferably with research experience– OR

At least 6 years of progressively complex administrative experience – preferably with research experience.

• Project Management experience strongly preferred

Job Competencies

• Excellent planning, time-management, analytical, and organizational skills

• Proven experience prioritizing and making decisions with respect to multiple competing priorities
• Proven interpersonal skills and experience providing complex administrative support in a high-profile, fast-paced environment with courtesy, flexibility, professionalism, diplomacy, efficiency, and confidentiality
• Excellent verbal and written communication skills, including grammar, spelling and composition are necessary
• Extremely proactive and detail oriented while working in a fast-paced environment
• Works under minimal supervision; can set own work sequence and pace within process limitations, as well as a self-starter who will be to take direction and feedback from supervisor, as needed

• Proficient use of standard office equipment such as printers, copiers, faxes, and scanners etc.
• Flexibility, creativity, and ability to work with a variety of personalities and constituencies to meet the demands of the role
• Ability to serve as a trusted member of an essential team and uphold a strict level of confidentiality
• Ability to prioritize the current agenda of tasks and anticipate future responsibilities.

Computer Skills

• Proficient in Microsoft Office, including Outlook, Word, Excel, PowerPoint as well as Microsoft 365, Teams, and Zoom. Project Management software experience is desirable

Certificates, Licenses, Registrations

• Possession of a valid driver’s license and the ability to be insurable under the Agency’s automobile insurance plan at the standard rate
• Successful candidates will pass a background check