WDEF-TV Hiring for Administrative Assistant at Lake City, FL Full Time

Administrative Assistant Front Office

Reports To: Branch Manager

Division: Lake City

Non-Exempt

Summary: Serves as a liaison between customers and North Florida Sales personnel and performs customer service & administrative related duties to ensure smooth running of office operations by performing the following duties.

Essential Duties And Responsibilities

• Answers multiple incoming line phone system. Transfers callers to appropriate person, voicemail, or extension. Takes messages when needed.
• Takes customer orders.
• Hot Shots and Swaps.
• Makes daily deposits and organizes customer’s invoices. Handles PPG orders.
• Oversees the filing of worker’s compensation claims and accident claims.
• Orders uniforms.
• Recruits through Jazz HR, screens, and sets up interviews with Team Leads for vacant positions.
• Plans and conducts new employee orientation to foster positive attitude toward Company goals.
• Train new employee’s on DOT paperwork. Organize physicals and drug testing as needed per DOT regulations.
• Completes all new hire paperwork, including all background screenings, prior to employees start date. Sends all required paperwork to HR & Safety Officer upon completion.
• Responds to inquiries regarding policies, procedures, employee benefits and programs.
• Prepares employee separation notices and related documentation
• Prepares and assists with weekly Payroll information, checking appropriate hours are documented, and applied as required per scheduled positions.
• Ensures all invoices are approved by the appropriate person. Sends all invoices for payment to A/P department in a timely manner.
• Distributes promotions and price lists to the drivers and supervisors.
• Responsible for all Non–Sufficient–Funds Checks.
• General administrative duties.
• Assists HR with administrative duties and special projects.
• Assists Safety Management with administrative duties and special projects.
• Administers benefit information such as life, health, and dental insurance, retirement plan, vacation, sick leave, leave of absence, and employee assistance.
• Works in a constant state of alertness and safe manner.
• Maintains NFS’ culture of dignity and respect and works as a productive member of a team.
• Attends North Florida Sales meetings as required.
• Adheres to all Anheuser-Busch policies.
• Adheres to all State Beverage Laws.
• All other duties as assigned
• All other general office duties.

Supervisory Responsibilities

Not Applicable

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education And/or Experience

High School diploma or general education degree (GED); or 1 year related experience and/or training; or an equivalent combination of education and experience. Knowledgeable in Microsoft Word and a working knowledge of Excel to include formatting.

Language Skills

Ability to read, analyze, and interpret complex documents. Ability to respond effectively to the most sensitive inquiries or complaints. Ability to write reports or correspondence. Ability to speak and communicate well with employees.

Mathematical Skills

Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to payroll as well as practical situations.

Reasoning Ability

Ability to solve practical problems and deal with several concrete variables in standardized situations. Ability to interpret a variety of instructions furnished in written, oral, diagram or scheduled form.

Certificates, Licenses, Registrations

Not applicable

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, use hands to finger, handle, or feel and reach with hands and arms.

The employee is occasionally required to sit, climb or balance, and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision; distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

While performing the duties of this job, the employee occasionally works near moving mechanical parts.

The noise level in the work environment is usually moderate.

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