Wells Fargo Hiring for Executive Assistant 1 – Supporting Head of Marketing and Sales Platforms at   New York,NY Full Time

Description

Job Description

Important Note: During the application process, ensure your contact information (email and phone number) is up to date and upload your current resume when submitting your application for consideration. To participate in some selection activities you will need to respond to an invitation. The invitation can be sent by both email and text message. In order to receive text message invitations, your profile must include a mobile phone number designated as ‘Personal Cell’ or ‘Cellular’ in the contact information of your application.

At Wells Fargo, we are looking for talented people who will put our customers at the center of everything we do. We are seeking candidates who embrace diversity, equity and inclusion in a workplace where everyone feels valued and inspired.

Help us build a better Wells Fargo. It all begins with outstanding talent. It all begins with you.

Consumer and Small Business Banking (CSBB) provides financial services to 21 million retail bank households and three million small business customers through approximately 5,000 retail branches, 17 contact centers, and 13,000 ATMs in 36 states and the District of Columbia. We serve and help individuals and families in many aspects of their lives, helping them buy homes, open first bank and savings accounts, buy cars to get to and from work or school, and start or grow small businesses. CSBB is focused on innovating and transforming with the customer at the center, better enabling customers to engage with us how, when, and wherever they choose. As an industry leader in many consumer and small business areas including retail deposits, debit card transaction and purchase volume, and small business lending our primary goal is delivering for our customers.

The Chief Customer Office works across the CSBB, Consumer Lending, and Wealth and Investment Management lines of business to develop coordinated strategies for growth in each of Wells Fargo’s customer segments. The team is responsible for designing seamless, engaging customer experiences across products and channels, and building the next-generation digital, data and analytics, and functional capabilities required to deliver toward these objectives.

The Executive Assistant will support the new Head of Marketing and Sales Platforms. This position will perform diverse, advanced and confidential daily executive administrative support duties. As a result, this assistant interacts daily with other senior level Wells Fargo leaders and executives. They will provide a high level of professional support which includes a balance of senior executive level administrative work, as well, as ongoing ad hoc project/business initiatives such as planning meetings, tracking deliverables and pulling routine reports. This role is ideal for an individual who is highly organized, detail oriented, tech savvy and capable of managing multiple priorities.

Key Responsibilities:
Performs heavy calendaring, complex travel planning, extensive document creation/editing and preparing expense report submissions
Meeting logistics and preparation, managing invitations and facilities and providing detailed data, information and resources to leader and participants
Handle all personnel and confidential company materials with sensitivity and discretion
Assisting with invoice processing with knowledge general ledger lines and/or expense accounts; researching general ledger issues
May interact with shareholders, regulatory agents/representatives, media representatives etc.
Responsible for drafting complex and/or confidential correspondence
Establishes and implements office procedures and controls
Acts as an information source on group and company policies
Responsible for facilities support, floor administration, some space planning
Works to ensure office is in order, in addition to directing the work of other administrative staff
On-board new team members
Coordinates facilities support, floor administration, space planning
Providing HR administration proxy may include Staff Management, Recruiting Solutions, PTO tracking, Annual Compliance tracking.
Develops excellent relationships with peer Executive Assistants and coordinates team admins across functions

Location: The position will start remotely, due to the BCP for this group, and will eventually report to either our New York or Charlotte office. Other Wells Fargo central hub locations may be considered. This role is not open to telecommute.

Hours: Monday- Friday; 8am-5pm

Please note: Based on the volume of applications received, this job posting may be removed prior to the indicated close date. If you do not apply prior to the closing of this posting, we encourage you to apply for other opportunities with Wells Fargo.

Required Qualifications

• 5+ years of administrative support experience demonstrated through work or military experience

Desired Qualifications

• Experience supporting senior level leaders/executives
• Experience supporting multiple managers with calendar management, travel arrangements, scheduling of meetings and events
• Advanced Microsoft Office (Outlook, Excel, Word, PowerPoint, LiveMeeting and SharePoint) skills
• Good PC skills with the aptitude to learn new systems quickly
• Strong time management skills and ability to meet deadlines
• Strong attention to detail and accuracy skills
• Strong organizational, multi-tasking, and prioritizing skills
• Highly refined and professional verbal and written communications
• Ability to be flexible and adjust plans quickly to meet changing business needs
• Ability to develop partnerships and collaborate with other business and functional areas
• Experience writing and editing internal communications, including corporate and executive level communications
• Ability to execute in a fast paced, high demand, environment while balancing multiple priorities
• Ability to take initiative and work independently with minimal supervision in a structured environment
• Experience with synthesizing data from multiple sources and presenting it in appropriate formats
• Experience reviewing and preparing expense reports for leaders
• Experience with Wells Fargo systems such as PeopleSoft, Staff Management, Talent Management, HRG, My Concur or GL31 Income statements

Job Expectations

• Ability to work additional hours as needed

Street Address

NY-New York: 30 Hudson Yards – New York, NY
NC-Charlotte: 301 S Tryon St – Charlotte, NC

Disclaimer

All offers for employment with Wells Fargo are contingent upon the candidate having successfully completed a criminal background check. Wells Fargo will consider qualified candidates with criminal histories in a manner consistent with the requirements of applicable local, state and Federal law, including Section 19 of the Federal Deposit Insurance Act.

Relevant military experience is considered for veterans and transitioning service men and women.
Wells Fargo is an Affirmative Action and Equal Opportunity Employer, Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.

Benefits Summary

Benefits

Visit for benefits information.

Posted on :
2021-05-28T08:24:53Z