West Harlem Group Assistance, Inc-West Harlem Residence Hiring for Accountant Job at New York, NY Full Time

The Accountant position is responsible for serving as a team leader in the Accounting Department and ensuring s/he creates accurate and timely financial records for CAFLC program. Maintains all books of original entry, i.e. Cash Receipts and disbursements, General Ledger/Journal and Payroll Journals.

The Accountant will oversee and supervise the payroll functions of the organization, ensuring pay is processed on time, accurately, and in compliance with government regulations. For purposes of Annual Vacation Leave Time as set forth in the Employee Manual, this position is classified as “Line Personnel”.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Implements, maintains, and reviews payroll processing and accounting systems in ADP WFN to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
• Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.
• Prepares and maintains accurate records and reports of payroll transactions.
• Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Facilitates audits by providing records and documentation to auditors.
• Prepares monthly expenditure package(s) for submission to HPD.
• Verifies invoices and prepare check requests.
• Prepares various financial reports.
• Performs expenditures versus budget analysis.
• Prepares cash flow analysis.
• Prepares Bank Reconciliations.
• Prepares various General Ledger Account Analysis.
• Prepares HPD vouchers for input into HHS Accelerator System.
• Prepares monthly payroll Expenditure Summaries and Analysis.
• Implements internal accounting controls to safeguard the Agency’s assets.
• Works with independent auditors in preparing Year End Financial Statements.
• Review Payroll Tax Returns and Reports for accuracy.
• Communicates with internal/external stakeholders.
• Follows safety policies, reports all safety hazards and accidents.
• Prepares special projects as directed by the Director.

Competencies:

• Financial Management.
• Strategic Thinking.
• Business Acumen.
• Ethical Conduct.
• Technical Capacity.
• Performance Management.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands:

Sedentary work. Exerting up to 10-15 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Travel Required:

Travel is primarily local during the business day, although some out-of-the-area travel may be expected.

Required Education and Experience:

• Bachelor’s Degree in Accounting with 3-4 years’ experience preferred in public/private accounting.
• Proficient in the day-to-day operations of an accounting department with experience in the non-profit sector required.
• Experience in all aspects of payroll, banking and budget preparations.
• Extensive knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes.
• Knowledge of budgeting contracts with outside agencies required.
• Proficient with Microsoft Office Suite or related software.
• Proficient with ADP WFN payroll software.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Computer literate and proficiency in Microsoft Excel, Word and Accounting Software.

Other Duties:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required for the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

Pay: $37.84 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

COVID-19 considerations:
Safety Protocol: Must be fully vaccinated, submit daily wellness questionnaire, wear mask in common areas, use Lysol wipes to clean office space, wash hands regularly (use hand sanitizer) and maintain social distance.

Ability to commute/relocate:

• New York, NY 10027: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Accounting: 3 years (Preferred)

Work Location: One location