Mission is seeking an Executive Assistant to support the Director of Operations and Owner. Executive Assistant s responsibilities include managing calendars, making travel arrangements and preparing reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Previous restaurant/food industry experience is not required.
Responsibilities:
* Researching and sourcing suppliers for consideration, according to the needs of the business.
* Scheduling and calendar maintenance; correctly configuring both the Owner s and DOO s calendars to maximize time efficiency.
* Booking travel and scheduling restaurant reservations as needed or directed by the DOO and Owner.
* Taking notes and generating recaps of meetings, looping in all necessary parties as needed.
* Digital file organization, including organization of spreadsheets and documents into folders.
* Spreadsheets; organizing data into presentable figures and charts.
* Office management, including general cleanliness and organization.
* Shipping management, including taking manifests, receiving, verifying shipments, as well as logistics forwarding.
* Invoicing and billing for the business, ensuring timely payment and receipt of accounts.
* Financial tasks such as writing checks, making bank transfers, deposits, etc.
* Facility maintenance, scheduling and overseeing cleanings and maintenance orders.
* Overseeing and managing social media channels as needed, promoting the brand.
* Running errands and miscellaneous tasks as assigned by the DOO and Owner.
Essential Functions:
* Fluent in both written and spoken English.
* Polished personal presentation: grooming meets Company standards, as outlined in Employee Handbook.
* Communicates information effectively and efficiently.
* Able to work nights, weekends and holidays, and variable schedule, per the needs of the business.
* Able to walk, stand, and/or bend continuously and for extended periods as required to perform essential job functions.
* Able to perform essential job functions under pressure, maintain professionalism when working under stress.
* Able to utilize traditional software programs such as Gmail, Microsoft Office (Word, Excel, Outlook, and PowerPoint), Micros, ADP, and any additional systems as needed; able to access and accurately input information using a moderately complex computer system.
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Mission is proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or any other legally protected characteristic.
Posted on :
2021-09-12T08:33:04Z
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