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TASK ANALYSIS
- Payroll
Oversee Payroll Manager whose duties include:
New hire enrollment paperwork , benefits and all related payroll items
Entire payroll process.
Bank Reconciliations, Quarterly/Annual tax reports, W2’s
Prevailing wage documentation, ACA documentation
- Accounts Payable
Enter invoices in computer, reconcile Vendor statements to General Ledger.
- Billing/Accounts Receivable
Monthly AIA billing/invoice process (in house or contractor requirement)
Post billings and receipts in accounting system
Reconcile A/R to General Ledger for balance
Analyze monthly A/R report for money due in
- Job Cost
Set up jobs from job folder/budgets into accounting software and excel for invoices
- Financial
Help process all month end information for reconciliation for reviewing company financials with Accounting Manager
Includes Balance Sheet, P&L, WIP and Job Cost related information
- Security (Facility Security Office must have TS Clearance)
Administrative duties include maintaining security files and procedures for Government compliance.
- 401(k)
Correspond with our 401K representative on IRS changes, amendments, etc.
Process termination, hardship payouts, maintain audit records
- Benefits Administration
Maintain Health insurance documents, administrative issues/renewal process
- Miscellaneous
Maintain daily cash detail, cash receipts, sales and various daily items
IFTA reporting for heavy vehicles (quarterly)
Workers Comp reporting and maintenance of OSHA Form 300, Claims filing
Work as liaison with computer (3rd party IT) and office equipment issues
Work with Timberline software personnel on accounting and reporting issues
Varied responsibilities in keeping office procedures running smoothly between Owners, Project Managers and support staff. Good computer skills with Excel and Word. Accuracy is important over speed. Familiarity with Sage 300 Construction (Timberline) is a plus.
Willingness to do whatever is asked. Be a team player with the ability to see a task to its successful completion. All tasks are important whether they are large or seem small or menial.
This position requires patience and understanding the importance of being support staff.
Main Goal: Keeping it all together and running smoothly!
Job Type: Full-time
Pay: $78,000.00 – $88,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Disability insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance
Physical Setting:
- Office
Schedule:
- Day shift
Ability to commute/relocate:
- Baltimore, MD 21209: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- Will you be able to pass a very detailed background check to obtain Top Secret Clearance?
Experience:
- Accounting: 5 years (Preferred)
License/Certification:
- Drivers License (Required)
Work Location:
- One location
Work Remotely:
- No
Work Location: One location
