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- DESCRIPTION
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About the Position
Lane County Community Corrections Supervision Services Division (Parole & Probation) currently has an Office Assistant 2 (1. 0 FTE) opening.
This position will work at the Parole & Probation office, located at 75 West 5th Avenue, Eugene, OR 97401. Incumbent responsibilities include: reception window greeting/assisting clientele who are reporting to meet with Parole & Probation officers, continuous law enforcement related / technical data entry, and document processing.
To perform a wide variety of typing, data entry, office support, general clerical and public contact work; and to perform related duties as assigned.About the Division
Lane County Community Corrections Supervision Services Division (Parole & Probation) is focused on Improving the quality of life in Lane County by effectively responding to risk and promoting positive change.
We believe that integrity is the key to both our reputation and the pursuit of our vision. We adhere to the law enforcement code of ethics and the highest moral standards. We acknowledge that we must be a learning organization, and that obtaining knowledge is paramount to continual improvement. We will utilize the highest degree of professionalism in our interactions with clients, partners and community. We also recognize that succeeding in our mission is dependent upon successful collaboration with our partners and community stakeholders. We have a responsibility to exceed expectations that have been set, exercise self-restraint and be fair and equitable in the application of justice within our community.Schedule: Monday – Friday; 8:00am – 5:00pm;
Hours may vary depending on program needs.
*This is an AFSCME represented position*
- QUALIFICATIONS
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Training:
Equivalent to the completion of the twelfth grade.Experience:
Two years of responsible clerical and office assistance experience.An equivalent combination of experience and training that will demonstrate the required knowledge and abilities is qualifying.
Special requirements:
• This position is subject to a full pre-employment background check. You must pass the pre-employment background check to move forward in the hiring process.
• Must be able to complete and pass LEDS/CJIS testing within 30 days of appointment.DRIVER’S LICENSE
Must be in possession of a valid driver’s license at time of application, and a valid Oregon Driver’s license by time of appointment.
The following are minimum standards and examples that may cause your rejection for consideration as an applicant with Lane County Administration Office. This list all-inclusive but only covers some typical examples.
• Must be 18 years of age by the date of appointment
• Must be a high school graduated or have successfully passed G.E.D. equivalency test
• Application and background information must be furnished completely, accurately, legibly, truthfully without deception, gross error or pertinent omissions.
• Applicants convicted of felony crimes will not be considered to advance further in the process
• Conviction of DUII within last three years
• History of drug sales or of drug use,, including marijuana, methamphetamine, LSD, etc., without proof of satisfactory rehabilitation.
• Conviction of some misdemeanor crimes may be cause for rejection
• Conviction of domestic violence
• Multiple arrests without conviction
• Multiple traffic violations (for example: three moving violations in the last twelve months may cause rejection)
• Conviction of major traffic crimes within last three years
• Multiple bankruptcies of repeated failure to pay just debts
• History of habitual use of alcohol without proven rehabilitation, including driving under the influence.
• History of mental, psychological or personality disorders, to include threats of self-destruction or suicide.
• History indication a propensity for violence, assault or inability to control one’s temper and anger even under provoking circumstances.
• History of multiple involvements in neighborhood disputes
• History of association with known criminals other than family members
• Any statement written or spoken that is verified to be untruthful
• Termination for cause or termination during probationary period from pervious law enforcement or criminal justice employment
• History of any conduct that could reasonably be concluded would adversely affect the veracity, credibility, and/or ability to reach sound decisions and use good judgment in performance of duties.
• History of injury or disability that may hinder ability to perform duties of an Office Assistant when reasonable accommodation cannot be made.
• A personal history that would bring disrepute, embarrassment, or lack of public support to the Lane County Administration Department, if appointed.
• Violation of department policies and/or procedures, rules and regulations after appointment to position.
• Record over the past three years of excessive absenteeism or tardiness during your employment.
• A history of job instability reflected by multiple changes in jobs and/or occupation over that past three years.
• Failure to successfully complete or pass any portion of the selection process for his position
• Dishonorable discharge from military service for any of the reasons stated here - CLASSIFICATION DETAILS
- SUPPLEMENTAL INFORMATION
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Equal Employment Opportunity
Lane County is an Equal Opportunity Employer. We value diversity, equity, and inclusion as essential elements that create and foster a welcoming workplace. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.
If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Amendment Act and would like to request an accommodation, you may request an accommodation during the online application process, or request an accommodation by contacting the Department of Human Resources prior to the recruitment close date at 541-682-3124.
Strategic Plan
In alignment with Lane County’s Strategic Plan, incumbent(s) will be expected to demonstrate the following core behaviors: Passion to Serve, Driven to Connect, and Focused on Solutions.
The 2018-2021 Strategic Plan focuses on the areas that Lane County will pursue as a way to deliver on our vision for the residents of Lane County. To meet these challenges, we know that the basis of our efforts lies in leveraging our people and partnerships to achieve our Strategic Priorities. We also recognize that the quality and commitment of our staff is essential to a shared future where Lane County is the best place in which to live, work, and play.
Veteran’s Preference Points
Under Oregon law, armed forces veterans may be eligible for preference in employment or promotion, if you think you qualify please submit a copy of your DD214 or 215 (long form / Member Copy-4) that reflects your honorable separation status, and if disabled, a public employment preference letter from the U.S. Department of Veterans Affairs. These documents must be electronically attached to your online job application, at the time of submittal, to receive preference. If we do not receive the necessary information as described, we will NOT be able to grant you veteran points/preference you request.
Tobacco Free Campus Policy
The Board of County Commissioners wants to help Lane County be the healthiest county in the state. Effective October 1, 2018, any tobacco use, including vaping devices, will not be allowed inside or on the grounds of properties owned or occupied by Lane County including: All outdoor areas, parking lots, County vehicles, and personal vehicles while on County property.
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Careers with Lane County Offer Extraordinary Benefits
At Lane County, we value our employees and we show it with our extraordinary benefits. We know that you chose public service for more than a paycheck, and our outstanding benefits are designed to help you Live Well, Live Lane – throughout your career. Read on to learn what great benefits await you in a career with Lane County.
Introducing ALEX, Lane County’s benefit advisor! ALEX is an interactive tool that will help you understand the benefits being offered, out of pocket expenses and coverage available. You will need the Collective Bargaining Unit found in your job posting and when asked for your date of hire, please put in today’s date.
ALEX Benefit Advisor (click here)Collective Bargaining Units:
Admin-Pro
AFSCME
AFSCME Nurses
AFSCME Physicians
FOPPO
LCPOA
Local 626
Prosecuting Attorney’sBenefits to keep you & your family well – Physically
Health insurance coverage becomes effective the first of the month following your first 30 days as an eligible employee.
Medical/Rx/Vision – Lane County offers medical, prescription and vision exam coverage for you and your eligible dependents. The plan options and costs per month for 2018 are outlined below:
If you enroll in the HDHP the County will contribute to your HSA: $1,500 (individual) or $3,000 (family) annually. This amount is prorated based on date of hire.
Eligible employees who complete a Health History Risk Assessment (HHRA), Biometric Screening, and Comprehensive Health Review (CHR) at the Live Well Center receive a $20 per month credit.
Wellness Clinic – The Live Well Center is for Lane County benefits-eligible employees, spouses and dependents (ages 2 and up) who are enrolled in the Lane County health plan. Marathon Health manages the Live Well Center and their clinical team provides confidential, affordable care for your acute and preventive healthcare needs. The Live Well Center also provides health coaching, chronic disease counseling, comprehensive primary care services, and much more.
Dental – Lane County provides dental coverage for employees and their eligible dependents.
Employee Assistance Program (EAP) – Lane County provides this counseling and concierge service to employees and members of their immediate households.
Fitness Center Membership – Lane County provides employees with a free membership to a local fitness center. Employees may add their families at a discounted rate.
Benefits to keep you & your family well – Financially
Retirement – Lane County pays for, and enrolls employees in the Oregon Public Service Retirement Plan (OPSRP) and the Individual Account Program (IAP) following six full months of employment. (Current members are eligible upon hire.)
Disability – Lane County pays a portion of wages for eligible employees through Short-Term Disability, and provides Long-Term Disability coverage. Lane County complies with all State and Federal disability laws for employee, family, parental and pregnancy leaves regulations.
Time Management – Lane County provides employees with a generous bank of hours to be used for sick, vacation, family emergencies and personal days.
Holidays – Lane County provides nine paid holidays per year.
Life Insurance – Lane County pays for employee group term life insurance.
County-paid training & development to keep your career well
On-site Classes – Lane County offers a variety of on-site classes to develop employees’ soft and technical skills.
Online Training – Lane County offers a variety of online classes through LEAP to help employees continually improve their skills.
Conferences & Seminars – Lane County pays for employees to attend professional conferences to encourage continuous learning and professional development.
Lane County offers these other valuable benefits
Deferred Compensation Retirement Savings – Employees may enroll in a deferred compensation program 457(b) to save for retirement.
Vision – Eligible employees may purchase supplemental vision insurance.
Supplemental Life Insurance – Employees may purchase supplemental life insurance for themselves and their dependents/spouse.
Aflac – Optional employee-paid voluntary group coverage is available through Aflac.
Group Discounts – Group discounts may include homeowners and auto insurance, pet health insurance, credit union membership.
The above information describes typical benefits available for Regular Full-time Employees. Actual benefits received may differ by position, employment status (regular, temporary, or extra help) and/or bargaining group. Paid medical, dental and vision coverage for dependents is determined by labor agreement or APM, as applicable. Physicians should contact their supervisor for health plan options and rates. Please note that Temporary and Extra Help positions are not typically eligible for benefits. This is only brief summary of benefits available to eligible Lane County employees. In all cases, plan documents govern.
For additional information about these extraordinary benefits contact the Benefit Resource Center at 1-866-468-7272, or Lane County HR at (541) 682-3124.
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Quality and Content Disclaimer: The responses you provide to the Supplemental Questions are reviewed separately from your application to determine whether you meet the qualification requirements and proceed in the application process. To receive the best opportunity on the supplemental portion, please be as complete and specific as possible in your answers. Poor grammar, misspelling, or typographic errors can lead to a poor evaluation of your response.• I acknowledge that I have read the Quality and Content Disclaimer Statement.
- Yes
- No
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Have you ever been convicted of a crime, which at the time of conviction was classified as a felony, or was punishable at the time of conviction by a maximum term of more than 1 year? [A “yes” answer to this question constitutes an automatic disqualifying condition and you cannot be employed by Lane County Parole and Probation].- Yes
- No
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Have you ever been convicted of violating any law involving the unlawful use, possession, delivery or manufacture of a controlled substance, narcotic, or dangerous drug? [A “yes” answer to this question constitutes an automatic disqualifying condition and you cannot be employed by Lane County Parole and Probation].- Yes
- No
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Describe your clerical or administrative support experience, including your job duties. What are your customer service strengths? Include name(s) of employer(s), dates of employment, and position(s) held in your response.05
Confidentiality and accuracy are key factors in maintaining files and documents within Lane County Parole and Probation. What is your experience working in an environment that requires these essential elements? Include name(s), of employer(s), dates of employment, and position held in your response.06
Describe your computer related experience working with Microsoft Word, Excel, and other basic computer software programs. Include name(s) of employer(s), dates of employment, and position(s) held in your response.07
Do you have experience in the following database program: LEDS/NCIC, DOC400, eCourts, OMS (in the last 4 years)? If “yes”, please indicate which programs you have worked with, and describe your experience using the programs. Include name(s), of employer(s), dates of employment, and position held in your response.08
Describe how your training/education and experience has prepared you to serve effectively in a fast paced office environment.09
Describe your work related experience with persons of different cultural backgrounds. Include name(s) of employer(s), dates of employment, and position(s) held in your response.* Required Question