Responsibility: The primary responsibility of the Accountant is to accurately record all of the agency’s fiscal data in the Non-Profit Quickbooks© program; prepare bill payment checks, financial, cash flow and other reports using that data, and compile data for the annual audit.
Procedure:
Weekly:
1. Access email and websites for and enter into the system any fiscal activity including automatic credits and debits to the agency bank accounts.
2. Enter invoices and resulting payments (with discounts) and other revenue received by the agency into the QB system.
3. Enter bills and debits provided by the Admin Assistant into the QB system.
4. Generate bill payment checks approved by the CEO along with an up-to-date check register.
5. Print mini bank statements from each account and reconcile with the Quickbooks© check registers.
6. Prepare and update cash flow reports for the CEO.
7. Adjust class allocations and percentages for occupancy expenses as provided by the CEO.
Semi-monthly:
1. Download payroll expenses from the ADP site into Quickbooks© (Journal Entries) and reconcile to mini bank statements all payroll debits.
2. Make payments of payroll withholdings for staff enrolled in the 403b savings program and other payroll deductions.
Monthly:
1. Reconcile bank account statements to be submitted to the contract CPA by the CEO.
2. Enter bills (from CEO) and print bill payment checks for co-pay drug assistance from 340b revenue.
3. Generate 340b summary reports by pharmacy, wholesaler, and fiscal agent.
Quarterly:
1. Prepare quarterly financial reports for the Board of Directors after review by the contract CPA.
2. Reconcile Quickbooks©payroll accounts to the ADP quarterly tax return reports for review by the contract CPA.
Annually:
1. Report total federal grant funding to determine level of audit required.
2. Prepare IRS 1099 reports for venders.
3. Reconcile 1099 reports from customers to Quickbooks©records.
4. Complete the auditor’s annual prep list including: balance sheet, income statement, general ledger, federal and state funding, budget comparison, vendor activity reports, aging schedule of accounts payable, and draft of the Statement of Functional Expenses.
5. Provide additional information/adjustments as requested by the auditor.
Job Types: Full-time, Part-time
Pay: From $27.46 per hour
COVID-19 considerations:
All staff are distanced and masks are required in public areas. All staff are screened at the beginning of the work day.
Education:
Experience:
License/Certification:
Work Location:
Work Remotely:
Work Location: One location
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