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Auto Warehousing (AWC) has been family-owned and operated for more than 50 years and is North America’s leader in finished vehicle logistics. Our mission is to service customer vehicles safely, efficiently, with quality and pride. Our Associates are the reason for our success, and developing their talent remains critical to our future.
AWC is hiring a Full Time Payroll/HR Coordinator for our Chicago location. We are located at 122nd & Torrence. This is a relaxed yet busy atmosphere that offers weekly pay and an amazing benefits package! If you have experience with processing payroll & HR duties- please apply quickly! We are looking to fill this position urgently!
HR/Payroll Coordinator
To perform the administrative duties within the Terminal(s) including processing payroll for associates, maintaining and updating employee files, conducting orientations, and organizing other HR programs. Responsible for facilitating HR assistance and guidance to supervisors/managers and employees. Assists the Terminal Manager, Office Manager and/or Human Resource Manager/Generalist with day-to-day operations and special projects as needed. Accommodates any and all office related duties to insure a smooth-running facility contributing to a positive labor environment.
Main Responsibilities:
- Process weekly payroll for 200+ hourly associates.
- Review time and attendance system for completeness and accuracy ensuring low risk of payroll errors to associates in compliance with local, state and Federal laws.
- Consults with managers and supervisors as needed to complete payroll accurately and timely.
- Produce weekly and monthly payroll reports.
- Enter and track all payroll adjustments and reconcile weekly payroll.
- Ensure payroll checks are mailed weekly and rail payroll sheets are received daily.
- Conduct audits of various payroll, benefit or other HR programs to ensure accuracy, compliance and productivity, and recommend any corrective actions or process improvements.
- Reconcile monthly amounts for Union dues/initiation fees, and pension programs and submit for approval/payment within timelines established within the Collective Bargaining Agreement and corporate standards.
- Accurately maintain the Human Resource Information System records using the appropriate Payroll Status Change Forms including new hires and updates.
- Review forms and supporting documentation and determines excused or unexcused absences for the issuing of attendance related corrective action according to the Collective Bargaining Agreement; enters the information into the time and attendance system; exceptions referred to HR or Terminal Manager for approval.
- Process and track disciplinary reports for completion within established time deadlines.
- Process hourly associate time off requests and update accruals and reports timely.
- Prepare packets and conduct orientation for new hires.
- Enter, update, and maintain all employee files including personnel, medical, safety, and training records in accordance with company standards and applicable legal requirements.
- Promote positive employee relations by building trust and fostering positive working relationships through an open-door policy and in accordance with the company’s Mission, Vision and Values.
- Explain and track monthly FMLA hours and submit completed paperwork to Corporate Benefits.
- Investigate and resolve issues, concerns and complaints in a timely manner using “the customer is always right” method; seeking Regional HR or Terminal Management input as needed. Referring high conflict issues to upper management for review before conflict occurs.
- Coordinate the distribution and intake of FMLA packets and work with the HR Manager regarding hourly associates who may have unusual leave or accommodation requests.
- Answer hourly benefit questions, research information as necessary and maintain contact with Corporate Benefits for any updates or changes.
- Maintain and update Seniority List and maintain facility HR-related logs such as Termination Logs, Disciplinary Logs, etc.
- Track probationary employees and ensures benefits enrollments, benefits status changes and wage changes are completed in a timely manner.
- Complete unemployment claim responses, appeals and employment verification forms in collaboration with the HR Manager.
- Process corrective action forms and terminations following established company processes.
- Maintain and update State and Federal posters as required.
- Able to react to sudden changes in priorities and handle other essential tasks as assigned.
- Able to multi-task in an often-disruptive environment.
- May interview candidates at the request of management and/or participate in recruiting events as needed.
- Any other duties as assigned by the Terminal Manager(s).
Knowledge, Skills and Abilities:
- Three to five years’ experience in HR or payroll, or equivalent combination of education and experience.
- Three years’ experience using a time and attendance system and HRIS system in a union environment, preferably in manufacturing or logistics.
- Knowledge and ability to apply payroll and accounting practices, principals and procedures to everyday business situations.
- Able to react to change productively and handle other essential tasks as assigned in a cooperative and positive manner.
- Ability to multi-task and function effectively under pressure.
- Must possess good written and verbal communication skills.
- Provides support and assistance to help the facility, peers, coworkers and associates function in a team environment.
- Organized and detail-oriented with the ability to self-identify and correct errors.
- Ability to complete work assignments with a high degree of accuracy and adhere to established policies and practices while being able to offer suggestions for change and improvements in a positive manner.
Education, Experience, and Minimum Requirements
- Organized, detail-oriented, and multitasking abilities are required.
- Candidate must possess an excellent level of computer skills and ability to use Outlook, Word, and Excel.
- Ability to meet and deal effectively and politely with customers, associates, and general public.
- High School diploma required; Associate or higher degree preferred.
- Three years’ verifiably experience processing hourly payroll.
- Experience with employee onboarding, administering benefits and payroll.
- Strong verbal and written communication skills in English required.
- Must be willing to submit to a background check review and drug screen.
- Valid driver’s license and ability to maintain the same during employment.
- CPP or PHR preferred.
- Experience aligning practices with a Collective Bargaining Agreement.
- Must treat all associates with respect and dignity.
- Positive demeanor
Auto Warehousing Company, including its subsidiaries, is an Equal Employment Opportunity (EEO) employer and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status, political affiliation, sexual orientation, marital status or disability (in compliance with the Americans with Disabilities Act) with respect to employment opportunities.
Job Type: Full-time
Pay: $24.00 – $28.00 per hour
Benefits:
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
Work Location: One location