Administrative Analyst – Budget Government Job Dept-Social Services Full Time

WHO WE ARE:

The Department of Social Services is an organization dedicated to serving the community. Our mission is to provide advocacy and excellent services that encourage self-sufficiency; preserve and restore families; and protect the well-being of children, senior citizens, and people with disabilities. We have a culture that is invested in making a meaningful difference by providing quality customer service, recruiting a strong workforce, incorporating efficient business practices, and partnering with our community. Looking for a career in an organization that makes a positive impact in the community? This position is a viable support to the Chesterfield/Colonial Heights Department of Social Services to help provide quality customer services to internal and external customers. The department is seeking a dedicated team player who wants to be part of a culture of high performers who strive to make contributions to those in need. 

HERE’S WHAT YOU NEED:

Bachelor’s degree in business or public administration, accounting, finance or a related field; two years of accounting experience (three years preferred); experience in providing professional-level administrative, analytical and/or operational support in the assigned area of responsibility; or an equivalent combination of training and experience. Experience in local government or social services preferred. Knowledge of accounting principles and practices as well as general office practices and procedures. Working knowledge of annual budget; financial/ fiscal analysis and reporting; grant monitoring and administration; administration of contractual agreements; development and evaluation of administrative/management systems, functions, policy, and procedures; and/or major program evaluation and planning. Ability to analyze organizational and administrative issues and recommend and implement an effective course of action; to conduct analytical studies and prepare analytical reports; to communicate effectively orally and in writing. Excellent computer skills utilizing Microsoft Excel and other software packages are required. Excellent organizational and time management skills to manage multiple tasks and meet deadlines. Excellent interpersonal, communication and critical thinking skills and ability to work as part of a team. Maintain effective working relationships with internal and external customers. Demonstrated skill in handling fast paced and often competing pressures on one’s time. Confidentiality and tact are required. Current valid driver’s license and good driving record required.  Based on the Virginia DMV point system, record must not reflect a total of six or more demerit points within the twenty-four months preceding the anticipated hire date, or one major violation of six demerit points within the preceding thirty-six months. Out of state driving records must be obtained by applicant and presented at time of interview. Records must reflect at least three years of history and be dated within thirty days of interview date. Pre-employment drug testing, FBI criminal background check and education/degree verification required.

WHAT YOU DO AND HOW YOU DO IT:

Under general supervision, performs work of moderate difficulty in professional-level administrative, technical, and analytical duties in support of the department or assigned program(s); performs related work as required. Assist in preparing and developing the agency’s annual budget, which consists of verifying annual salaries, calculating fringe benefits, projecting operating needs, benefit programs and purchased services, staying within Federal, State and Local allocations and General Fund target amount. Responsible for reviewing in detail the state preliminary guidance memorandum for any budget changes and program plan submission changes to ensure state allocations are received.  Review of Virginia Department of Social Services (VDSS) final allocations memorandum to ensure appropriate allocations are received for 30+ budget lines. Coordinates with program leads and facilitates state program applications timely including yearly program budget requests for state allocations, report mid-year and year end program expenditures. Assists in monitoring budget details of state allocations, determine spending patterns and projects program balances. Assist in monitoring expenditures, so not to exceed appropriations and within the local target.  Keep department leadership informed of budget status and works in partnership to develop alternative solutions to potential budget issues and needs assessments.  When need is identified, requests additional state and local funds for non-mandated and mandated budget line amounts when funds are insufficient.  Budget requests are submitted to the state with justification for use of funds along with verifying that local match amounts are available. Processes state and county reports to ensure reimbursement is received. Reports revenue to Accounting for Chesterfield and Colonial Heights. Reconciles and certifies expenditures. Reconcile Catalog of Federal Domestic Assistance (CFDA) to federal revenue received and posted to the general ledger. Prepare and present monthly administrative expenditure and quarterly expenditure reports, other financial reports to the Board of Social Services. Assists in calculation of the applicable administrative rate to be paid by City of Colonial Heights using census data and caseload information. Assist in the coordination of internal and external audit reviews of Social Services programs and fiscal operations; assists in ensuring fiscal integrity.  Assist in reviewing audit reports for programs and in preparing single audit questionnaire to the County. Serves on Agency Council for Performance Excellence (CPE). Represents the Department at State meetings as appropriate. Perform other work as required or designed within the county, department, division, or team. 

This position is a part of an approved Career Development Plan (CDP) and offers career progression opportunities and salary incentives, as funding permits, based on performance, qualifications, and experience.

WHAT’S IN IT FOR YOU?

If you are passionate about making a difference in the community, join our team. We offer a competitive compensation and benefit package, including the Virginia Retirement System defined benefit plan. We work hard to achieve our mission, but we also value work-life balance through paid-time off and flexible work schedules. We support professional development through career development plans, tuition reimbursement program, our award-winning learning and development programs, and opportunities for advancement within the organization. Employees of Social Services are assigned to Emergency Shelter Teams and reporting to an activated community shelter for duty is part of the job’s requirements.

REALISTIC JOB PREVIEW:

Sure, somedays may seem overwhelming and frustrating in a fast-paced environment with many people and programs to support. At times, it may even feel like a thankless job because of high demands and the critical nature of the work we do. However, this position is essential to the agency and the well-being of the community to maintain a standard of compliance with state and federal regulations to ensure services are provided to those in need. If you want to share creativity and leadership skills to build on the mission and vision of the Department; if being part of an organization that has a direct and positive impact on people’s lives and the community interests you; and if you want to be a part of a solution focused team for organizational performance and growth, then this is the position for you.

A Chesterfield County application is required and must be submitted online by deadline. Visit chesterfield.gov/careers to view instructions and to complete and submit an application. (804) 748-1551.

An Equal Opportunity Employer Committed to Workforce Diversity, Equity, and Inclusion