Coulson Group Hiring for Administrative Assistant – HR Representative at Thermal, CA Full Time

Coulson Aviation USA is seeking an Administrative Assistant – Human Resources Representative to provide administrative support to ensure the efficient operation of the Flight Operations department. This position supports managers and team members through a variety of tasks related to organization and communication. Administrative assistants – HR Representatives are responsible for confidential and time-sensitive material.

Responsibilities:

• Provides administrative support to ensure efficient operation of the office.
• Is the Human Resources representative to the Flight Operations Group
• Coordinate position openings and advertising websites
• Schedule interviews, take notes, and participate in hiring interviews
• Prepare a weekly HR summary report
• Schedule and coordinate the pre-employment drug test and random drug test program
• Work with other company departments to make sure the operational needs of the company are met and followed through.
• Participate and coordinate with other HR representatives in other company departments to ensure a standard level of service, and procedures are followed.
• Attend meetings, note minutes, and generate subsequent memos.
• Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Maintains appointment schedules and calendars for the Directors of Flight Operations, Chief Pilots, and other staff as needed.
• Maintains a professional office appearance.
• Must be willing to accept travel assignments for meetings with executive staff
• Orchestrate extensive travel arrangements in Palm Desert, including hotel rooms for both maintenance crew and flight crew.
• Execute administrative duties including procurement of office supplies, shipping and receiving, bookkeeping, airport badging, and billing.
• Construct, extract, and analyze flight reports on behalf of the aircraft while on contract.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports the team by performing tasks related to the organization and providing strong communication.
• Expand traceability, oversight, and transparency using paper files, and flight department software.

• Help coordinate and oversee all outside training for department personnel to ensure adherence to required mandates for training
• Responsible for maintaining and auditing Pilot files and flight department computer software
• Ensures operation of equipment by monitoring maintenance due dates and maintaining equipment inventories
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.

• Knowledge of appropriate software including Microsoft Word, Excel, and Outlook, PowerPoint, and Adobe Acrobat

Job Title: Flight Operations Administrative Assistant/HR Representative
Location: Thermal, California
Reports to: Directors of Flight Operations
Pay rate $25-$31 per hour

Location: 92274,Thermal, Thermal, CA 92274

Job Type: Full-time