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We Are Hiring:Department Assistant – Waukesha – 0.6 FTE, Days
Begin your story with ProHealth Care.ProHealth Care was recognized in 2020 by Forbes as the best-in-state employer for Wisconsin. The award is a testament to the more than 5,000 employees and providers who have spoken up about their love for their jobs and the work that they do. Enjoy ourfeaturing our own employees sharing why they choose ProHealth Care and what they enjoy about working here.
At ProHealth Care, we offer a culture that’s warm, welcoming, and vibrant. Additionally, we offer a generous benefits plan and resources to help you further your education. After all, it’s the way you should be treated.
Culture is built every day, and we want you to be a part of this. If you’re like us and are passionate about providing exceptional patient care, we’d like to meet you!
Schedule Details:Schedule is Mondays, Wednesdays and Fridays 7:00 AM-3:30 PM or 7:30 AM-4:00 PM with occasional flexibility needed to cover vacation or other staffing needs on Tuesday & Thursdays.
The department assistant will work at the UW Health Heart & Vascular Center at ProHealth Care coordinating and providing guidance to staff for all aspects related to the Heart and Vascular Center Cardiovascular diagnostics department. Specific responsibilities include, but are not limited to; scheduling patients, coordinating cardiovascular patient & staff schedules, managing requests, pulling reports, answering phones and messages that come into the cardiovascular department, processing incoming records, orders, studies, images and requests, and monitoring the schedules for add on or stat procedures for scheduling and coordination.
What You Will Do:
Responsible to perform a variety of administrative and clerical duties in an organized, timely and accurate manner.
Responsibilities:
- Demonstrates the ProHealth Care OUR SPARK Standards of Performance – an essential requirement of every ProHealth Care employee. We define our customer as everyone you interact with in your role.
- Promptly answers/responds to phone calls, voicemails, and emails.
- Prepares department correspondence and reports efficiently and accurately.
- Coordinates departmental new hire orientation including issuing equipment and supplies, providing a tour and introductions, reviewing non-clinical policies and providing overview of computer, voicemail, etc.
- Develops, implements and revises departmental forms.
- Updates departmental policies and procedures.
- Coordinates computers for clinical staff including issuing, ordering accessories, keeping equipment charged and supplied, and troubleshooting.
- Assists in updating and maintaining staff schedule calendars.
- Updates departmental website as needed.
- Orders and distributes uniforms for clinical staff.
- Orders office supplies and monitors office equipment for required service, etc.
- Assists in coordinating inservices/department meetings including sending meeting request, arranging A/V needs, setting up room, preparing agenda and handouts, and taking and distributing minutes.
- Creates, maintains and ensures accurate filing of reports and other information.
- Assists with data entry, reporting, copying, and collating.
- Assists with printing, labeling, and assembling materials for distribution.
- May maintain timekeeping records and function as Kronos editor.
- Performs other administrative/clerical duties as assigned.
What you will need:
- High school diploma or equivalent.
- Related experience preferred.
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Why Join ProHealth Care:
We have nearly 5,000 dedicated clinical and non-clinical employees and physicians who work together every day to serve the health and well-being of our community. At ProHealth Care everyone contributes to the care our patients receive. And, everyone is treated with kindness and respect in our welcoming environment.
This Position Will Offer You:
- Engaging and community focused culture
- Competitive Salaries
- Opportunity for professional career growth
- Robust benefits including: Generous PTO;Choices in insurance; HSA;Tuition reimbursement;immediate 401K match;discounted tickets to various entertainment, social and sporting events
ProHealth Care is an equal opportunity employer and is committed to an inclusive work environment and values the perspectives of our people. We maintain a drug-free workplace and perform pre-employment substance abuse testing. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
