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Overview
Provides administrative support and assistance to management and/or professional staff in the Zoning Division. Assignments may involve conducting research and compiling data or administering technical systems.
Work is performed under the direct supervision of Division Manager and is reviewed through meetings, conferences, reports, and results achieved.
Representative Duties
Performs various complex administrative and confidential duties supporting divisional manager.
Composes, proofreads and edits division correspondences, documents, memos, spreadsheet, minutes, logs, and reports for final approval or signature of divisional manager.
Distributes Zoning internet mail for response
Enters applications into the LDMS/permitting system
Responsible for purchasing and travel arrangements for the Division.
Provides information on county policies and procedures to county employees and citizens. Conducts research, data collection and analysis of information for use in reports, presentations and meetings.
Provides administrative support for any board or committee established and maintained by department. Prepares board or committee decisions for presentation to the Board of County Commissioners. Records, transcribes and publishes from audio tapes or written notes/formal board minutes.
Schedules, coordinate and prepares meetings and agendas; collects and provides support materials, coordinates staff reports and prepares consolidation of reports for use by appropriate staff, consultants and other interested parties.
Ensures appeals and public hearings requests are handled in a timely manner. Interacts with elected officials, consultants, County staff members and the general public.
Maintains data used in software applications, creates management reports and reviews information for compliance with County policy and procedures
Participates in emergency activities/response.
Performs other related duties as assigned.
Responsible for Public Records Management for the Division
Minimum Qualifications
Graduation from high school or equivalent and four years of secretarial or administrative experience; or an equivalent combination of relevant education and experience.
Candidates that meet the minimum qualifications will be invited to participate in a Microsoft Office Suite assessment.
The invite will be sent via email. Please ensure that your email on the applications is current and checked on a regular basis. No consideration will be given for those who don’t take assessment within the dates specified in the email invite.
Notes
Applicants are required to complete the online application in its entirety. Applications with incomplete “work experience” or applications with a note “see resume” will NOT be considered.
Applicants selected for hire in Orange County must successfully complete a background check, physical and drug screening prior to start of employment.
Please ensure that the phone number and email address on your application is accurate, and that it is an email account that you check on a daily basis as we will be using this to contact you for various steps in the hiring process.
Application Deadline
Posting Date: 01 July 2022
Last day to apply: 14 July 2022
Salary
Salary placement will be based on experience, qualification and County policy
$18.03 – $23.60
Benefits Overview
10 holidays including 1 floating holiday annually
18 days paid time off days per year.
6 days of TERM (sick) time annually
Low cost medical, dental, vision, additional life insurance, disability
Free basic life, long term disability, and employee assistance for the all family members effective on day one
Employee assistance program includes one on one sessions and online tools for legal advice, financial planning, personal life balance, etc.
Free access to Orlando Magic gyms for the whole family, free access to County Wellworks gyms
Free onsite coaching, including dietician and nurse
Participation with Florida Retirement System (www.myFRS.com) for either Pension or Investment Plan.
Address
201 S. Rosalind Ave.
Orlando, FL 32802-1393
Veterans Preference
If you are claiming Veterans’ Preference, you are responsible for providing the required eligibility documentation by the close date of the posting. Please submit a cover letter and copies of documents, not originals, to Orange County Human Resources Division, PO Box 1393, Orlando, FL 32801-1393 or fax to (407) 836-0098 (only Veterans’ Preference documentation will be accepted by fax). Your cover letter should include the position posting number you are applying for, the title of the position and the last 4 digits of your social security number.
Educational Requirements
If your education was obtained in the United States, the County recognizes degrees or diplomas which are accredited by an agency recognized by the United States Department of Education (USDE) or the Council for Higher Education Accreditation (CHEA). If you have obtained education from a country other than the United States, your degree or diploma must be evaluated to determine the United States equivalency by a member of the National Association of Credential Evaluation Service (NACES) or the Association of International Credentials Evaluations (AICE) at your expense.
