Phillips & Jordan, Inc Hiring for Project Accountant Job at San Antonio, FL Full Time

Phillips & Jordan, Inc. (P&J), a Phillips Infrastructure Holdings, Inc. company, is a certified woman-owned, heavy civil and power infrastructure contractor established in 1952. We build, maintain, and modernize resilient critical infrastructure, applying our decades of industry experience to today’s construction challenges. This work spans three primary markets, Heavy Civil Construction (Power Generation, Water Resources, Mining, and Industrial & Commercial), Power (ROW Services, Foundations, Vegetation Management, and Pipeline Services), and Disaster Response, and our Core Values and Priorities-Integrity, Safety, Quality, and Production-guide our daily business practices. P&J is a People First company, and we hold safety above all other initiatives. We believe in a holistic approach to protecting our team, the environment, and communities. We carry this commitment with us as we strive to employ the best team members and lead infrastructure development through innovation and flawless execution.

As one of ENR s top 400 contractors, P&J has regional offices strategically located across the country, and we have two full-service equipment shops to maintain our fleet of 750 heavy and specialized pieces of equipment. Working for P&J means benefitting from experienced personnel to guide your professional development journey, innovative approaches and technology to a family-oriented company that doesn t just take care of you but your family as well. We have built a reputation for taking on some of the most challenging and complex projects and successfully completing them on, or even ahead of, schedule.

At P&J, we believe that it s more than a job; it s a way of life.

Join the P&J team today and become a valued member of our company.

Summary:

The Contract Administrator will coordinate and administer the processing of contracts and their associated billings and/or subcontractor payables for assigned divisions within the company from project award through the close out of the project(s).

Essential Duties and Responsibilities:

• Prepare and coordinate subcontract documents for review, approval and execution by subcontractor and ensure compliance with all required subcontract related Federal and State processes.
• Complete reviews of both internal and external subcontracts, identifying key areas of risk.
• Draft subcontracts for vendors with project specific terms and conditions.
• Maintaining up-to-date client and subcontractor information in accounting system and performing billing and/or payment processing duties while ensuring compliance with company policies and procedures. Processing duties include:
• Setting up schedule of values for client and subcontractor in accounting system.
• Generating and distributing invoices per the contract requirements.
• Entering subcontractor invoices and processing for payment.
• Allocating, following up, and collecting payments.
• Researching and resolving payment discrepancies.
• Processing account and company adjustments and project change orders.
• Performing account reconciliations and monitoring the client and subcontractor s account details.
• Collecting and submitting required lien waivers.
• Investigating and solving client and subcontractor complaints and queries.
• Reviewing account statuses and generating reports.
• Verify quantities and pricing on invoices to ensure agreement with contract documents.
• Assisting with closing procedures monthly and preparing periodical reports and statistics.
• Must be capable of following very specific and strict deadlines.
• Must possess the ability to communicate professionally and effectively with staff, managers, clients and subcontractors.
• Review and approve insurance certificates for the Division to ensure compliance with Company and Owner requirements.
• Document preliminary notices filed by and under each subcontractor and obtain and lien releases from subcontractors when necessary, prior to issuing payments to ensure proper accounting practices are followed.
• Provide Notice to Owner information to subcontractors and Prime Contractors as required by policy and relevant state laws.

Deliver accurate and timely information regarding cleared for work status of subcontractors to all field personnel to ensure proper execution of work.

Supervisory Responsibilities:

None.

Requirements:

• Knowledge of project requirements relating to contract administration essential.
• Requires use of conventional contract administration techniques and concepts.
• Good working knowledge of purchasing and finance is essential.
• Effective verbal and written communication skills, organizational skills plus general mechanical aptitude required.

Education and Experience:

• Technical or business degree in related field, or a combination of training and related experience.
• Minimum 3 years contract administration experience in the construction or related industry preferred.
• Corporate risk management experience a plus.