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Murtha Cullina LLP is a premier NE regional law firm with offices in CT, MA and NY, seeking an enthusiastic, detail-oriented, team player for a full-time HR and Office Administrative Assistant. The position will be based in the Hartford, CT office, but will also provide virtual coverage to other offices’ administrative teams. This fast-paced position will require someone to manage multiple and possibly conflicting priorities and requires excellent organizational skills. Daily work will include working with attorneys, legal staff, HR, and providing daily back-up coverage for the client services team (reception, office services, and marketing).
Essential Functions and Responsibilities:
Provide administrative support to the Legal Administrative Assistants and Paralegals as requested. Provide remote help for various legal and administrative departments at the Firm.
Support the Director of HR, Manager of HR and Director of Office Services/Facilities. Specific areas include recruiting, calendaring appointments, database management among others.
Create, edit and revise Word documents, Excel spreadsheets, and PowerPoint presentations. Time and database entries.
Physical and electronic filing and organizing documents using our case management system and other software programs.
Coordinate conference rooms for client meetings, including ordering lunches and set up of events.
Daily back-up coverage of the reception desk covering breaks and time-off: answering phones, routing calls to the appropriate person and taking messages, greeting visitors and clients, etc.
Provide back-up to internal copy center and mailroom staff.
Additional special projects as assigned
Requirements:
1-3 years of Administrative/HR/Office experience required.
Team player with ability to be proactive and focus on problem solving.
Strong Microsoft Office and typing 50 WPM
Excellent time management skills and the ability to prioritize work
Attention to detail with consistent accuracy
Excellent written and verbal communication skills appropriate person and taking messages, greeting visitors and clients, etc.
Professional and mature demeanor consistent with client facing position
5 days per week in office
Preferred:
Bachelor’s Degree preferred
Excel
PowerPoint
Hours: 9:00am – 5:00pm Monday-Friday
Please send cover letter and resume in confidence to Amy McDuff, Director of Human Resources, [email protected].
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