ESSENTIAL DUTIES AND RESPONSIBILTIES include but is not limited to the following:
Recruitment & Retention
Discuss employment needs with department managers to support staffing plans.
Work with Recruiter at HQ to maintain database of open positions and communicate this information to appropriate individuals.
Assist in creating job advertisements for open positions using all available sources.
Process internal job postings and Web site postings.
Review employment applications and evaluate work history, education and training, job skills, compensation needs, and other qualifications of applicants.
Forward qualifying applications to the appropriate manager.
Work with managers to screen and select individuals to interview.
Coordinate and attend local job fairs as Horizon’s HR representative.
Establish and maintain contact with schools (high schools, colleges, universities, etc.) for recruitment purposes.
File and maintain application records for future reference.
Correspond with job applicants to notify them of employment consideration.
Coordinate temporary workforce and internship arrangements with managers and outside agencies.
Coordinate and participate in exit interviews and share feedback with department mangers and VP of HR.
Perform exit interviews and share and analyze feedback to report on turnover.
HR, Payroll, and Time Records
Provide the Payroll Administrator with necessary payroll documentation for CA employees.
Provide employees with necessary time clock training.
Assist employees in the understanding of accrual benefits and answer questions related to these benefits.
Maintain all personnel files and personnel documentation; provide Corp HR with necessary copies.
Maintain HR/payroll supplies such as Employee Guidebooks, insurance documents, etc.
Orientation
Coordinate and facilitate new hire orientation in partnership with Corporate Trainer.
Work with each department to integrate effective department orientations.
Policies & Procedures
Maintain effective and consistent HR procedures for CA facility.
Assess the current HR needs of Horizon on an ongoing basis and provide relevant feedback to senior managers and other interested parties.
Maintains company bulletin board, including required postings.
Consult with CA managers regarding wage changes to ensure consistency within our current plan and any new plan that is implemented.
Benefit Administration
Ensure CA is competitive with benefit offerings and make recommendations to Corporate HR as needed.
Assist new hire employees in completing required insurance forms.
Process all insurance enrollment forms; Compile and maintain records for use in insurance administration.
Maintain effective communication with employees regarding the various insurance plans and provide additional assistance when necessary.
Effectively administer the various insurance plans with regard to policies, procedures and applicable law.
Process all FMLA paperwork in accordance with the federal and state laws in which it applies; Communicate FMLA procedures with employees and managers when needed.
Review and reply to all unemployment claims; coordinate with applicable managers to provide the unemployment office with the necessary documentation; Provide the VP of HR with a report documenting unemployment claim results.
Coordinate bi-annual 401(k) enrollment meetings; understand the 401(k) plan and answer employee questions regarding the 401(k) plan.
Workers Compensation/OSHA/Safety
Coordinate with the safety committee and managers in developing effective safety procedures, work practices, and training to reduce and/or eliminate workplace injuries/illnesses.
Update and maintain CA required safety program(s) to ensure compliance with state laws.
Oversee the administration of workers’ compensation, OSHA and safety programs for the CA facility.
Coordinate the investigation of on-the-job accidents/injuries/illnesses with employees, managers/supervisors, and the safety committee.
Process the necessary paperwork in relation to the on-the-job incidences including workers’ compensation forms and OSHA forms.
Process all OSHA paperwork in accordance to OSHA regulations.
Communicate with the medical community, insurance carrier and employee during this process to provide the employee with the best possible care and reduce unnecessary lost work time.
Coordinate with managers in developing a return-to-work plan for injured workers.
Provide immediate communication to the Director of HR regarding any lost work time claims. Provide the Director of Human Resources with a periodic report on all claims not involved in lost work time.
Employee Relations / Employment Law
Act as a resource for management regarding issues of employment law.
Represent the organization at personnel related hearings and investigations.
Consult with managers regarding the impact of employment status changes and legal issues (particularly about performance evaluations, sexual harassment, workplace injuries, disability, discrimination, disciplinary action, and termination).
Consult with legal counsel to ensure that employment decisions follow federal and state law.
Job Descriptions/Performance Evaluations
Work with managers to ensure that all employees have job descriptions on file and keep a master file of all job descriptions.
Provide guidance and training to managers regarding performance evaluations and job descriptions.
Follow up with Managers regarding past due evaluations.
Employee Engagement & Development
Onsite support for all corporate engagement initiatives to ensure consistency between locations.
Provide training to all employee levels regarding human resources policies and procedures.
Work with Corporate Trainer and managers to identify and develop training programs to improve job related skills of employees.
Work with Corporate Trainer on employee development needs with external sources, such as computer classes, and seminars.
To perform this job successfully, and individual must be able to perform each essential function satisfactorily. Satisfactory performance includes but is not limited to:
Processing HR documentation in compliance with state and federal regulations.
Maintaining HR documentation that is detailed, consistent, accurate and up-to-date.
Communicating and administering HR benefits consistently according to plan documents.
Maintaining the confidentiality of all information received.
Ensuring that HR files, folders, binders, and databases that are up-to-date and accurate.
Treating the customer (i.e., the employee) as a top priority.
QUALIFICATIONS
The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
EDUCATION and/or EXPERIENCE
Preferably hold a Bachelor’s Degree in HR or related field with 3+ years generalist experience, including experience with California employment law.
Fluency in both English and Spanish and be able to translate company materials, publications, and documents into Spanish.
Able to effectively use spreadsheet, word-processing and database software. (HRIS – UKG highly desired)
Excellent communication and the ability to interact effectively with all levels of the organization; Able to present him/herself in a professional and courteous manner, serving the needs of all internal and external customers effectively.
Able to work independently while ensuring that his/her manager is kept informed of the status of HR related issues.
Good judgment in working with people, maintaining an appropriate balance of representing the company and its policies but also being an advocate for the employees and their well being.
Benefits and other perks:
401(k) to help you invest in your future
Medical, Dental, Vision, Life, Short-Term and Long-Term Disability Insurance, Life Insurance and Supplemental Life Insurance
Paid Time Off
Paid Holidays
Discounts on Products
Bonus Eligibility
Horizon Hobby is a progressive, innovative company and, as such, is constantly reevaluating and reinventing the processes and procedures associated with each job. The essential duties and responsibilities of this position may change at any time. In addition, employees may be asked to work on special projects or to assist with other work necessary or important to the operation of Horizon. Your cooperation and assistance in performing such additional work is expected and appreciated.
Horizon Hobby, LLC is an equal opportunity and E-Verify employer
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