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Full Job Description
The Bloomberg School of Public Health Human Resources Office is seeking a HR Immigration Services Coordinator to engage as the chief HR liaison with the JHU Office of International Services (OIS) in obtaining and maintaining lawful non-immigrant status (J-1, H1B, or other specialty visas) on behalf of new and current international faculty, staff, and postdoctoral students of the Bloomberg School of Public Health (BSPH). This includes extensions, renewals, transfers and permanent resident sponsorship. In addition, this position applies technical knowledge to identify and confer appropriately on issues relating to employment law, policies and procedures as they relate to foreign nationals, and to manage and coordinate communication about these issues between sponsoring departments, administration, JHU partner offices, employees, and external candidates. This position is located within the BSPH Human Resources Office and reports to the BSPH Director of Human Resources.
Specific Duties & Responsibilities
90% International Services Liaison
Provides guidance and consultative support to international faculty, staff, postdoctoral students, and sponsoring departments on compliance issues, and reaches out to appropriate JHU offices on matters including visa adjustments, maintaining status, authorized travel, employment questions, transfers, changes of status, travel, and re-entry into the country.
Serves as a liaison between OIS, sponsoring departments, international faculty, staff, postdoctoral students, and external immigration attorneys on immigration related matters.
Provides guidance and consultative support to sponsoring departments in the preparation, processing, and maintenance of documents in support of immigration sponsorship requests for J-1, H-1B, and permanent residence applications. Reviews and ensures that immigration sponsorship applications are submitted to OIS in an accurate and timely manner.
Ensures sponsoring departments maintain compliance with OIS interpretation of federal immigration regulations and institutional policies, and provides notification on any emergent immigration compliance concerns.
Keeps abreast of US immigration law, updates, and trends and consults with OIS on potential impacts to BSPH personnel.
Attends OIS training sessions and stays current on eProcess requirements.
10% Administration
Ensures proper administration and compliance with relevant rules and regulations pertaining to international faculty, staff, and postdoctoral students engaged in university related academic and/or research activity.
Assists in the preparation of reports including statistical data on international faculty, staff and scholars, audits, and on-site reviews as required.
Regularly monitors I-9s and advises international faculty, staff, and postdoctoral students in advance on visa expiration; works with OIS to submit renewal requests in a timely manner.
Special Knowledge, Skills, & Abilities
Understanding of employment immigration as it relates to J-1 and H-1B non-immigrant visas, permanent residency sponsorship, and the hiring of foreign nationals in the U.S.
Basic knowledge of applicable university infrastructure, policies and procedures.
Ability to communicate in a cross-cultural environment with sensitivity to the diversity and complexity of international scholar and employee issues and concerns.
Detail-oriented with superior multitasking, problem-solving and communication skills.
Must have tact and diplomacy; be flexible and professional at all times with sound judgement, discretion, and humor.
High comfort level with working autonomously.
Overall strong computer skills; proficiency in Microsoft Office software.
Minimum Qualifications
Bachelor’s Degree in Human Resources, Business Administration, or other related field.
Three years related experience.
Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Experience working with international students, faculty and/or staff, preferred.
Classified Title: Sr. HR Coordinator
Working Title: HR Immigration Services Coordinator
Role/Level/Range: ATP/03/PB
Starting Salary Range: $44,850-$61,600 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: M-F 8:30a-5pm
Exempt Status: Exempt
Location: Hybrid/School of Public Health
Department name: Bloomberg Human Resource Services
Personnel area: School of Public Health
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
- JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate’s conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion .
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at [email protected] . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu .
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/ .
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
