Position Purpose
The HR Associate supports the VP, Human Resources and HR team by handling core day-to-day HR administration related to group benefit programs, recruiting activities, record keeping, event coordination, maintenance of HR systems and other general administrative HR functions. The role has an emphasis on providing exceptional customer service and development of strong employee relations initiatives.
Essential Duties and Responsibilities:
Maintain and update human resource records in HRMS, ATS, Benefit Admin platform and various third-party sites as well as other applicable HR systems
Conduct periodic internal reviews and audits of HR Systems’ records to ensure accuracy and completeness of information
Coordinate recruiting activities via the ATS including tracking employment applications, filing résumés, scheduling and coordinating interviews, tracking candidate status and sending follow up communications to applicants etc.
Coordinate new hire process including initial communication with future employees, new hire paperwork, set up and induction schedules
Verify I-9 documentation and maintain records to achieve compliance
Submit background check requests through background check vendor for new hires, track and record status
Perform day to day benefits administration for group health benefits, including medical, dental and vision plans as well as life insurance and short term and long-term disability
Audit and reconcile payroll/benefit related data and monthly benefit statements
Coordinate benefit related events such as open enrollment meetings and retirement plan education sessions
Regularly communicate benefit/wellness and general informational updates to employees in support of key activities
Perform customer service functions by accurately answering and resolving benefit related questions and queries; act as a liaison between employees and insurance carriers
Generate various reports and other metrics in support of the HR department’ strategic goals and maintain dashboard data to represent metrics
Assist with processing of terminations to include preparing and sending separation of employment letter to employee, scheduling exit interview, preparing termination packets and communicating terminations to key stakeholders
Coordination of various events and activities on an as needed basis
Assist with various research projects and/or special projects
Track completion of annual and semi- annual Performance Excellence review discussions
Maintenance of company-wide position descriptions to include updates as required
Schedule conference rooms, venues and reservations, photocopy, scan, file, process mail and prepare correspondence
Communicate new hires, terminations and employee status changes to concerned parties
Other Job Functions:
Dependability, is consistently at work on time, follow instructions, respond to management direction and solicits feedback to improve performance
Safety and security, actively promote and personally observe safety and security procedures, and use equipment and materials properly
Perform other related tasks as assigned, some of which may become essential to the position
Supervisory Requirements:
No supervisory responsibilities at this time
Interactions:
HR team
Internal customers (i.e. employees)
Key department heads and stakeholders
Third party vendors and brokers
Requirements
Education/Training:
Bachelor’s degree or equivalent in Human Resource Management, Organizational Development, Psychology, Business Administration or related field
HR Management Certification (intent to acquire or in process)
Experience Required:
Minimum 1+ years Human Resources experience as an Administrative Assistance/HR Assistant/HR Coordinator or equivalent role
Knowledge, Skills and Abilities (KSA’s):
Experience in the administration of benefits programs
Strong grasp of mathematical concepts and application in the HR business environment
Basic knowledge of employment laws and practices
Excellent interpersonal and communication skills
Strong customer service skills
Exceptional ability to be organized and detail-oriented
Demonstrate accuracy and thoroughness and monitors own work to ensure quality
Demonstrate ability to work successfully in a fast-paced high-volume team environment
Present numerical data effectively and able to read and interpret written information
Ability to prioritize and plan work activities and use time efficiently
Ability to handle sensitive information with a high level of confidentiality
Competency in Microsoft Office applications; strong knowledge of Excel required
Experience with HRIS database, Sage HRMS preferred
Experience in AEC industry a plus
Physical Demands:
Ability to sit or stand for extended periods of time
Intermittent walking to gain access to work areas
Finger dexterity sufficient to use a computer and to complete paperwork activities
Vision sufficient to use a computer, to read written materials and to complete paperwork activities
Hearing sufficient to communicate with individuals by telephone and in person
Ability to lift up to 25 pounds
Work Environment:
Office setting with quiet to moderate noise levels in temperature-controlled environment
Works in other areas at the facility as needed to include regular jobsite visits
Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
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