This position will manage day to day operations of a high-volume transactional department and 12 administrative support staff. The incumbent will oversee the flow of work and provide administrative and technical direction to staff while ensuring adherence to County policies, HR practices and procedures, payroll deadlines, and compliance with state and federal regulations. The selected candidate will serve as a department liaison in support of the Riverside University Health System (RUHS) Department. The incumbent will also provide guidance to department employees and all levels of management on matters relating to benefits, leaves (FMLA, CFRA, PDL, and Military), retirement, HR policies and procedures, and payroll.
The Department desires candidates experienced in coordinating HR activities with other divisions, departments, and public agencies ensuring administrative and fiscal objectives are achieved. Candidates should possess experience handling and resolving complex and sensitive issues. Candidates with previous human resources generalist experience, proficient in all Microsoft applications, PeopleSoft experience, knowledge of benefits, retirement and payroll are highly encouraged to apply.
The Administrative Services Officer is the principal level administrative support classification and reports to an appropriate manager or director level position. This class is allocated to departments in which administrative activities require a full-time, stand-alone administrative division in order to complete its mission. The Administrative Services Officer is characterized by the responsibility to plan, organize and coordinate administrative support activities to complement centralized administrative services for an entire county department. Depending on location and assignment, incumbents supervise staff performing a variety of administrative support duties such as fiscal operations, budget preparation and control, purchasing, policies and procedural development, organizational analysis and planning, contract administration and monitoring, facilities and personnel management, and special projects. Incumbents generally are not responsible for line functions and do not perform line duties of the specific department. However, most positions require that the incumbent become knowledgeable in those areas in order to provide administrative support.
The Administrative Services Officer is distinguished from the Administrative Services Manager I by the latter’s responsibility for multi-million-dollar budgets, assignment to departments having more than 400 employees and designation as a policy creating member of the department’s Senior Management team, which formulates administrative policies and procedures.
This class has been deemed eligible for the Performance Recognition Plan as set forth under Article 3, Section 311(C) of the County Management Resolution. Program eligibility requires employees to be in a leadership position, manage other employees or programs, and have significant influence on the achievement of organizational objectives.
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