Performs accounting clerical work in maintaining accounts and processing financial transactions. The work involves processing invoices for payment, maintaining accounts, following up on problems and performing general office clerical work. The work requires training and considerable prior experience. Positions report to technical supervisors.
Essential Job Functions
Processes invoices for payment: Verifies amounts and receipt of goods, proper authorization, codes and other items. Prepares payment vouchers. Follows up on discrepancies and resolves problems.
Reviews and approves the other technician’s vouchers. Each Accounts Payable tech is authorized to independently approve the other’s payment vouchers up to $1,000.
Prepares and posts allocation entries for various county services such as postage, fleet charges, pool cars, etc.
Makes necessary account adjustments; maintains the assigned accounts.
Processes vendor payments in accounts payable system and verifies and checks journal entries.
Processes weekly check run.
Ensure confidentiality of files and records and uses discretion in controlling access to and release of information.
Enters and retrieves data from transaction documents into accounting records.
Checks and balances accounts and reconciles discrepancies.
Provides coverage and employee support for the county switchboard operations.
Collects, verifies, and processes data for 1099’s.
Prepares and submits the annual unclaimed property report.
Performs general office clerical tasks as assigned.
Other Duties
Performs related work as required.
Knowledge, Skills, and Abilities (These are pre-employment KSA that apply only to Essential Job Functions.)
Knowledge of–
Accounts maintenance procedures.
Modern office procedures and practices including operation of office appliances such as calculators and computers.
Ability to–
Required Qualifications (Note: Any acceptable combination of education, training and relevant experience that provides the above knowledge, abilities and skills may be substituted on a full-time year for year basis.)
Training and/or Education:
High school diploma or GED equivalent, including or supplemented by courses in office practices and bookkeeping.
Experience:
Five years of progressively responsible accounting clerical and accounts payable experience.
Licenses or Certificates:
None
Special Requirements:
None
Physical Demands:
Operation of keyboard devices for sustained periods.
Unusual Demands:
Work is subject to frequent interruptions and inflexible deadlines.
FLSA Status:
Nonexempt
Compensation Steps:
Grade 720: $27.03 – $31.03 per hour
Merit full time position. Department of Finance & Budget
Position closing date: November 30, 2023
Please Note: A complete application is required to be considered for a position within Calvert County Government. All prior work experience, education, and other certifications should be entered into the application and supplemental questions should be answered completely. Attachments are not provided to hiring managers unless you are selected for an interview.
Accommodations will be made for individuals with disabilities upon reasonable notice. County application required.
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