Elections Specialist Government Job Dept-Recorder’s Office Full Time

Under limited supervision, is responsible for work of routine difficulty in performing a wide variety of technical administrative duties; the preparation and maintenance of materials, supplies and equipment used in the election process as required in support of Yuma County Election Services; the Elections Specialist works directly with elections and voter services staff, supporting administrative functions of both divisions; this position reports directly to the Election Services Director; this position has department-specific responsibility.

(Illustrative Only) Prepares, stores and organizes all election equipment and supplies in accordance with the Arizona Secretary of State Elections Procedures Manual; uploads and prepares election programs on voting devices; tests voting devices for efficiency and accuracy in accordance with the Arizona Secretary of State Elections Procedures Manual; assists poll workers with technical operations of voting equipment, including acting as troubleshooter for early voting period; deploys all necessary election devices, supplies and equipment to each vote center in accordance with office procedures, the Arizona Revised Statutes and the Arizona Secretary of State Elections Procedures Manual; receives and verifies all election devices, supplies and equipment from vote centers post election; reserves facilities as vote centers for elections and manages vote center agreements; enters and verifies voter registration data and voter record activity into the Arizona Voter Information Database; prepares voter and election notices and assists with voter and community outreach; assists with candidate filings and manages candidate financial reporting; participates in processing election ballots; interacts with elected officials, candidates for office, state election officers and the public on a regular basis; prepares reports and maintains accurate records; assists with public presentations and poll worker training; assists in special election projects; regular and reliable attendance is required; performs other duties as assigned.

Thirty (30) semester hours of post high school course work in business administration or closely related field; and two (2) years progressively responsible experience in an office setting, preferably including one (1) year of experience in an election department OR any equivalent combination of education, training and experience that demonstrates the ability to perform the duties of the position. Special Requirements: Must successfully complete and maintain the Arizona Secretary of State’s Election Officer Certification as prescribed in state statute within two (2) years of being hired; work irregular schedule to include evenings, weekends and holidays; must be a registered voter of Yuma County; must possess and maintain a valid Arizona driver’s license; requires successful completion of a background check.

Knowledge of: Yuma County organization, operations, policies and procedures; election statutes, policies, rules and regulations; principles and practices of office administration; election law relating to voting device testing and certification; programming electronic poll books and equipment; Arizona Secretary of State Elections Procedures Manual.
 

Skill in: The operation of computer systems and other office machines; modern computer applications and databases; performing accurate clerical work; programming and training on voting devices; maintaining an inventory system; loading and transporting election supplies and equipment.

Ability to; Read, write and synthesize data and reports; use modern office equipment and computers; communicate effectively verbally and written; lift at least 25 lbs. or greater; perform the essential functions of the job specifications with or without reasonable accommodations.  
 

Work Environment: The usual and customary methods of performing the job’s functions require the following physical demands: occasional lifting, carrying, pushing and/or pulling; some stooping, kneeling, crouching and/or crawling; and significant fine finger dexterity; generally, the job requires 60% sitting, 20% walking and 20% standing; working at a computer monitor for extended periods required; the job is performed under minimal temperature variations and may have risk of exposure to communicable diseases.