A&A Maintenance Hiring for Bilingual Human Resources Assistant at Yonkers, New York Full Time

Job Summary:

A&A is a leader in the commercial janitorial industry. With offices across the country, A&A services a diverse portfolio including commercial office buildings, schools, hospitals, government facilities, industrial buildings and many more. Founded in 1973, A&A has been committed to providing clean and safe environments for building occupants supporting our pledge to always put People First™.

As a national service industry provider, we are seeking a HR Assistant to join our team at our headquarters in Yonkers, NY. The focus of the role is to perform HR-related duties on a professional level and work closely with Operations Management and other Departments. This position carries out responsibilities in the following functional areas: Customer service, manage and maintain HRIS system, onboarding, recruitment/employment, administrative duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Perform customer service tasks by answering employee request and questions.
• Review and process all application submitted by the Ops Manager/Supervisor.
• Review I-9 forms and documents for accuracy in order to process E-verify.
• Enter new employee background checks.
• Enter applications in Win-team
• Set up union dues/Initiation fee for union employees.
• Manage and maintain Win-Team for HR related updates/including address changes/status/allowances.
• Manage any pay rate changes including union increases.
• Match employee documents with photo ID submitted in order to issue company ID if applicable.
• Update HR spreadsheets with employee requests and processed paperwork.
• Process terminations
• Cover receptionist as needed.
• Assist HR Director/HR Coordinator with various research projects and or special assignments.
• Files papers and documents into appropriate employee files.
• Assist and prepare correspondence
• Generate Seniority Lists
• Make photocopies, faxes documents and performs other office functions.
• Performs other duties as assigned

Soft Skills:

• Highly motivated self- starter with the ability to work both independently and within a team.
• Energy, resilience and a personal commitment to achieve successful results.
• Detail oriented.
• Driven, organized and ability to maintain organization.
• Collaborative and transparent
• Strong hands-on, “roll up your sleeves” orientation
• Ability to foster teamwork
• Use of sound judgment
• Proven ability to work effectively with culturally diverse populations and various departments to assure conformance to regulatory requirements, internal processes, and policies.
• Excellent written and verbal communication skills required. The ability to deliver information in a frank and candid manner is required.
• Demonstrated ability to establish effective and cooperative working relationships built on trust

Education and Experience Preferred:

• High School Graduate required, College Degree preferred
• Ability to communicate effectively in both English and Spanish required
• 2 plus years Human Resources
• Computer literate, Microsoft word, Excel, Windows
• Working knowledge of applicant tracking and HRIS systems