Accounting Now Hiring for Payroll/AP Specialist at   New York,NY Full Time

Description

A Non Profit in Staten Island is looking to fill a position for a Payroll/AP Specialist temp to hire for about 3-4 months.
Essential Duties and Responsibilities include the following:

• Maintains payroll operations by following policies and procedures; reporting needed changes, collecting, calculating, and entering data.
• Perform daily payroll department operations, update payroll records by entering changes in exemptions, insurance coverage, garnishments, direct deposit information, savings deductions, and department/division transfers.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Determines payroll liabilities by calculating employee federal, state income, social security taxes and employer’s social security, unemployment, and workers compensation payments.
• Manage workflow to ensure all payroll transactions are processed accurately and timely
• Reconcile payroll prior to transmission and validate confirmed reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Understand proper taxation of employer paid benefits
• Process correct garnishment calculations and compliance
• Provides payroll information by answering questions and requests.
• Resolves payroll discrepancies by collecting and analyzing information.
• Execute Paychex time and attendance processing and interface with payroll
• Perform compliances for unclaimed property payroll checks
• Process accurate and timely year-end reporting when necessary (W-2, W-2c, etc)
• Prepares and submits monthly and quarterly employment statistics for the Department of Labor.
• Oversee and verify the information for the annual Worker’s Compensation audit with NYSIF
• Process manual check and relocation metric’s
• Update and reconcile monthly operating bank statements
• Load import files received from HR

Accounts Payable
Provides financial, administrative and clerical support by ensuring payments are completed and expenses are controlled by receiving payments, processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.
Essential Duties and Responsibilities include the following:

• Review all invoices for appropriate documentation and approval prior to payment
• Distribute incoming mail to Finance Department.
• Charge expenses to accounts and cost centers by analyzing invoice/expense reports and recording entries.
• Audit and process credit card bills
• Reconcile vendor statements, research and correct discrepancies by responding to all vendor inquiries.
• Review all invoices for appropriate documentation and approval prior to payment
• Prioritize invoices according to cash discount potential and payment terms
• Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
• Process check requests
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• 1099 maintenance
• Matching invoices to correct processed P.O.
• Process monthly foodstamps
• Performs daily analysis of operational cash for the Controller
• Receives, records, enters, and maintains records for tracking cash deposits
• Assist with other projects as needed

Requirements

• High school diploma required, college courses in accounting preferred
• Must have strong work ethics
• Must be well organized and a self-starter
• Must be able to follow standard filing procedures
• Detail oriented, professional attitude, reliable
• Proficient in Excel and Word
• Possess strong organizational and time management skills
• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Ability to communicate effectively verbally and in writing
• Ability to interact with employees and vendors in a professional manner
• Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness

Pay – $26-28 per hour while temp and $55-58K when it converts to perm.

Posted on :
2021-09-11T08:34:36Z