Administrative Analyst I/II – Public Health Administration Government Job Dept-Department of Health and Human Services Full Time

This position is responsible for a variety of duties, including;

• As the Public Health Director’s analyst, support the tracking and coordination of various funding sources, policy changes, and other branch-level initiatives.
• Work with analysts and Contract Unit on contract development as the contract coordinator for the branch.
• Provide resources to branch analysts on developing contracts, staff reports, and requests for proposals.
• Support accreditation, grant coordination, annual budget development process, and DHHS-wide projects 

A typical work schedule for this position is M-F 8-5

DEFINITION

Under general supervision, performs responsible administrative, organizational, systems, budgetary, statistical, public information and community liaison work and other analyses and staff support related to department, division, or County-wide activities and functions; makes recommendations for action and assists in policy and procedure development and implementation; performs related work as assigned. 

DISTINGUISHING CHARACTERISTICS 

Administrative Analyst I is the entry level in this professional administrative support series. Initially under close supervision, incumbents perform the more routine administrative support and analysis duties while learning County policies and procedures and specific techniques related to administrative analysis. As experience is gained, assignments become more diversified and are performed under more general supervision. This class is alternately staffed with Administrative Analyst II and incumbents may advance to the higher level after gaining experience and demonstrating proficiency which meet the qualifications of the higher level class.

Administrative Analyst II is the journey level class of the series, fully competent to perform responsible and difficult analytical work in varied departmental staff support areas as designated by management staff. Projects may include statistical analyses, operations support, policy, procedure and budget development, or program implementation and administration, or other areas which may be County-wide or specific to a department. Incumbents are expected to exercise independent judgment in selecting study approach and analytical techniques, and in making sound recommendations. This class is distinguished from Senior Administrative Analyst in that the latter performs more complex analytical work with greater County-wide impact or with specific programmatic implications, often with the implied authority of the County Administrative Officer.

• Plans and organizes administrative studies relating to the activities or operations of the departments or functional areas to which assigned.
• Determines analytical techniques and information-gathering processes and obtains required information and data for analysis.
• Analyzes alternatives and makes recommendations regarding such matters as organizational structure, budget development and administration, staffing, facilities, equipment, cost analysis, productivity, policy or procedure modifications, etc.
• Conducts a variety of special projects and studies related to the functions of the department or functional area to which assigned.
• Discusses findings with management and prepares reports of study conclusions.
• Assists in the development and implementation of department or division goals and objectives.
• May be accountable for assembling information and presenting it to the media.
• May assist in developing and administering specified portions of the annual budget, including gathering information and monitoring expenditures.
• Coordinates activities with those of other departments, depending upon the nature of the project to which assigned.
• Confers with representatives of other governmental agencies, business, professional and citizens’ groups, vendors and the public.
• Provides liaison and staff support to a variety of committees and commissions.
• Provides technical assistance to others on administrative and analytical matters.
• Prepares technical reports, correspondence and other written materials.
• May be responsible for the development, implementation and/or administration of a specified program area.

Knowledge of:

• Principles, practices and methods of administrative, budgetary and organizational analysis.
• Business computer user applications, particularly as related to budgetary and statistical analysis.
• Financial/statistical/comparative analysis techniques and formulae.
• Public administration principles and practices.
• Basic budgetary principles and practices.
• Basic organization functions and operations of a public agency.

Skill in:

• Analyzing administrative, operational and organizational problems, evaluating alternatives and reaching sound conclusions.
• Collecting, evaluating and interpreting varied information and data, either in statistical or narrative form.
• Coordinating multiple projects and meeting critical deadlines.
• Interpreting and applying laws, regulations, policies and procedures.
• Preparing clear, concise and complete reports and other written materials.
• Maintaining accurate records and files.
• Exercising sound independent judgment within established guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.

Other Requirements:

Specified positions may require a valid California driver’s license.

Desirable Education and Experience:

Administrative Analyst I: Equivalent to graduation from a four year college or university with major coursework in business or public administration or a field related to the work.

Administrative Analyst II: In addition to the above, two years of professional level experience in administrative, management, public information systems, operations, budgetary or similar analyses as a level equivalent to the County’s class of Administrative Analyst I.

All the BenefitsFrequently Asked Questions

• How long does it take to fill out the application?

You should allow 30 – 45 minutes to fill out your application.

• Can I change my application after submitting it?

You may only submit one application per day.   You may submit an edited application after waiting at least one day from your initial submission.

• How long until I hear back from you?

You can expect to hear back from Humboldt County Human Resources about 3-4 weeks after the closing date listed on the job posting.

• Will I be informed if I am not selected for an interview?

Yes, you will be informed if you are not selected for an interview.

 
County of Humboldt’s Commitment to DEI
Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse, inclusive and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The Board of Supervisors has made organizational commitments to Diversity, Equity, and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC, Disabled Persons, Veterans, and LGBTQIA+ community members,) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors, the Human Resources Department understands that experience can be gained in many ways – oftentimes, outside of formal institutions – and strives to take a holistic approach to in assessing an applicant’s qualifications for a position. So, if you’re excited about this role but your past work experience doesn’t align perfectly with every qualification in the job description, we strongly encourage you to apply.

How to Apply
A complete, original application must be filed for each position you are interested in applying for. Applications may only be submitted online through the County’s automated application system at http://www.humboldtgov.org/hr no later than the final filing date listed on the job flyer. All applications are screened by subject matter experts. The most qualified candidates may then be invited for further testing.  
It is important that your application, not just your resume, show all the relevant experience and education you possess.
Please read the job requirements section of the announcement.  Be sure you meet these requirements since they will be carefully evaluated during the selection process.  Your performance in this examination will be compared with the performance of others who take the test. All candidates who pass will be ranked according to their scores.  The examination results will be emailed to you as quickly as possible.  Scores will be provided in writing only.
Yay! You’ve made it down to the fine print…. that means you are interested in this job, and THAT makes us happy!  The lawyers tell us we need to include this stuff…. but we’ll help you get through it.
This is about the retirement benefits we offer.   You’ve probably heard that we have a great retirement plan.  Basically, you fall into a Tier based on the date you first start working for the County or any other governmental employer that uses CalPERS for retirement.   If this is your first job in government, then you’ll be in Tier III.  2.0 means that for every year you work for the County, you will receive 2% of your final annual pay rate for every year that you work for us if you work the required minimum number of years (that’s called vesting) and retire after the age following the @.   So, if you work 20 years and retire at 64 years of age, you will receive 20 x 2% or 40% of your final annual pay rate every year in retirement.

CalPERS Retirement Program
The County participates in the CalPERS retirement system, with both the County and the employee making contributions toward the employee’s retirement.

• Tier I: Prior to 7/5/2012: 2.7 @ 55
• Tier II: Post 7/6/2012: 2.0 @ 55
• Tier III: Post 1/1/2013: 2.0 @ 62

 
This next section says that the County runs its hiring on a set of rules to ensure that it is fair.  Hiring and promotion are based on performance and having the best qualifications for the job.   “Examination” doesn’t always mean taking a test…..sometimes it just means how we compare your application to others who have applied and an “oral examination” can just mean an interview for lower level positions.

Selection Procedure
The County’s Human Resources system operates by a set of rules and procedures which ensure that employees are hired and promoted on the basis of merit and fitness for the job. Jobs are filled through competitive examinations. A complete online application is required for this position. All application materials will be reviewed by a panel of subject matter experts. Those candidates considered to be the most qualified, based on the application materials submitted, will be invited to a written and/or oral examination, or an evaluation of education and experience.

Policy of Nondiscrimination
The County of Humboldt does not discriminate on the basis of mental or physical disability in the admission or access to, treatment or employment in, its programs or activities. Human Resources is located in the Humboldt County Courthouse, which has an accessible entrance to the Courthouse is the 4th Street entrance. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. Contact Human Resources at (707) 476-2349 well in advance of the examination for assistance.
The County is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances. Reasonable accommodation may be made in the testing procedure as well as the work site. If you need accommodation for an exam due to a disability, please contact the Human Resources office as soon as possible.

MEDICAL EXAMINATION: A pre-employment medical examination provided by the County may be required upon offer of employment.
OTHER EXAMINATIONS: Some positions also require psychological evaluation and/or extensive background investigation.
LICENSES: Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver’s license.
PROBATIONARY PERIOD: Persons appointed to regular County positions serve a probationary period. This is normally six months, but may be up to one year. All designated safety employees serve a one year probationary period.
EMPLOYMENT ELIGIBILITY:  It is the County’s intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment you will be required to verify your eligibility to work in the United States.  For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.

All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109).  Employment with the County requires the affirmation of a loyalty oath to this effect.  Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.
THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT.  THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.