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- Recruitment Information
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Recruitment Number 23-0477 – This vacancy is with the Department of Labor & Industrial Relations.
THIS JOB POSTING WILL REMAIN OPEN UNTIL 15 APPLICATIONS ARE RECEIVED. PLEASE APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME.
Salary: $9,726 to $15,565 per month (EM-07, Minimum to Maximum)
Hiring rates will be based on availability of funds, the applicant’s qualifications, and other relevant factors.
- Duties Summary
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An Administrative Services Officer in the State service is involved in the total management process in providing, securing and negotiating for the services, materials and other resources necessary to the effective, efficient, and economical accomplishment of the organization’s goals and mission. Services include program analysis and evaluation; budget formulation, presentation and control; review and processing of all expenditures; maintenance of a system of accounts; supply and equipment procurement; property and space management; organization and methods analysis; reports, records and forms management; position management and job analysis; employee placement and development; employee-management relations; and administrative personnel services.
Note: This position is NOT an office support or secretarial position.
- Minimum Qualification Requirements
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To qualify, you must meet all of the following requirements:
Education: A bachelor’s degree from an accredited college or university.
Specialized Experience: Four (4) years of progressively responsible professional experience which demonstrated the ability to perform administrative assignments in two (2) or more staff service functions such as: 1) Budget formulation and justification, 2) Fiscal management, 3) Personnel management, and 4) Organizational and/or operational research and analysis.
Administrative Experience: Three (3) years of responsible professional experience which involved active participation in and major responsibility for the development, management, execution and coordination of policies, programs, and/or activities.
Substitutions Allowed: Relevant substitutions as described in the Minimum Qualification Requirements, will apply.
The information provided above represents a summary of the complete Minimum Qualification Requirements. To view the Requirements in their entirety, please CLICK HERE.
17009:080712:35:AK
- Other Information
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The State of Hawai’i complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If you require reasonable accommodations in completing an application, any pre-employment testing, or otherwise participating in the selection process, please call 808-587-0936 for assistance.
PUBLIC SERVICE LOAN FORGIVENESS (PSLF) PROGRAM
The PSLF Program is a federal program that is intended to encourage individuals to work in public service by forgiving the balance of their federal student loans. To qualify, the individual must have made 120 qualifying payments while employed by a qualifying employer. For more information, please click: https://studentaid.gov/manage-loans/forgiveness-cancellation
ELECTRONIC NOTIFICATION TO APPLICANTS
The Department of Human Resources Development (HRD) will use electronic mail (email) to notify applicants of important information relating to the status and processing of their applications as part of our ongoing efforts to increase operational efficiency, promote the conservation of green resources, and minimize delays and costs.
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email-box in a timely manner. In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature in your Account Settings.
TESTING INFORMATION
The examination for this recruitment will be conducted on an unassembled basis where the examination score is based on an evaluation and rating of your education and experience. It is therefore important that your employment application provide a clear and detailed description of the duties and responsibilities of each position you held.
In-person interviews and/or further testing in Hawaii may be required at the discretion of the hiring agency. If in-person interviews and/or further testing is a requirement, applicants who meet the minimum qualification requirements and are referred to the vacancy must be available to participate in person and at their own expense in this required phase of the selection process.
Applicants are encouraged to submit their applications as soon as possible. In addition to employment availability and score, the referral of qualified applicants may be based upon other factors including date of receipt of application.
CLICK HERE for further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the State Recruiting Office’s Levels of Review.
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YOUR JOB BENEFITS WITH THE STATE OF HAWAI’I
The State of Hawaii offers its employees who are members of the civil service a range of benefits. Some benefits are offered as a result of collective bargaining agreements and changes may occur.
A summary of these benefits, which is based on full-time employment, is listed below.Note: Benefits for NON-CIVIL SERVICE appointments will be provided by the hiring department at the time of interview.
With Civil Service modernization, effective July 1, 2002, employees appointed to temporary positions may also gain membership in the civil service upon satisfactory completion of an initial probation period of at least six months. As a temporary member of the civil service, you will be eligible to apply for promotion and transfer opportunities to permanent as well as other temporary positions. You may also enjoy other rights and benefits afforded to members of the civil service, with the exception of return rights and placement rights associated with a reduction-in-force of a permanent member of the civil service.
Paid Holidays
You may be eligible for 13 paid holidays each year; 14 holidays during an election year.
Paid Vacation
You may earn vacation leave at a rate that other employers find tough to match – 21 days each full year from the FIRST year of employment. This compares to an average of 10 days offered by private companies. You may accumulate up to a total of 90 days (720 hours) of vacation.
Paid Sick Leave
You may earn sick leave at the same rate as vacation – 21 days per year from the FIRST year, and there is no limit on the amount you can accumulate. Expectant mothers may also use sick leave for pre-natal or post-natal check-ups or any illness related to pregnancy. Plus, unused accumulated sick leave may eventually be used to increase your retirement benefits in certain situations.
Other Leaves
Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.
Health Insurance
The State pays a part of the premiums for each employee’s enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website www.eutf.hawaii.gov for coverage and options.
Group Life Insurance
The State provides a free life insurance policy for employees.
Retirement Plan
The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to http://ers.ehawaii.gov.
Premium Conversion Plan
Participating employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.
Flexible Spending Accounts
Eligible employees can reduce their federal and state income taxes and social security taxes through a tax-savings benefit program called Island Flex. This program allows employees to set aside money from their paychecks to pay for out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.
Transportation Benefits
Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.
Deferred Compensation
The State offers employees a voluntary pre-tax retirement savings plan designed to give employees a tax break today and an opportunity to build a retirement nest egg through voluntary payroll deductions. Several types of investment options are available.
Temporary Disability Insurance
Qualified employees may be eligible to receive benefits for a disability caused by a non-work related injury or illness under this program.
Social Security
As an employer, the State also contributes to an employee’s social security account.
Promotions & Transfers
For employees with membership in the civil service, the State offers promotion and transfer opportunities throughout the State Executive Branch.
Training & Continuing Education
The State supports developmental activities related to an employee’s work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.
Travel Expenses
The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.
Incentive & Service Awards
The State has a program that recognizes employees for their years of service and provides cash awards for their superior accomplishments and other contributions that improve State operations.
Union & Collective Bargaining
Employees have the right to join the union for collective bargaining with the State and employee representation. Some employee unions provide discounts, insurance and other opportunities. Employees may also decide not to join a union, however, employees are required to pay union service fees unless the employee’s job is excluded from collective bargaining.
The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.
CLICK HERE for more information on the State of Hawaii’s Benefits At-A-Glance.
The State of Hawaii is an Equal Opportunity Employer
Revised 01/13
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01
APPLICANT’S ACKNOWLEDGEMENT – REQUIRED SUPPLEMENTAL QUESTIONS
Please read the following information carefully.The Department of Human Resources Development and the hiring agency will use the information you provide to determine whether you meet the Minimum Qualification Requirements (MQRs). Failure to provide complete and detailed information may result in your application being delayed, rejected, or assigned a lower rating.
A. At a minimum, applicants must submit the following:
1) A Cover letter; 2) Detailed resume; 3) List of recent professional reference; and 4) Submit/attach a word document of your responses to the required Supplemental Question(s) below.
B. The resume must include each employer’s name, complete employment dates (start/end and month/year), your job title and a detailed description of your job duties with the employer as they directly address each of the Requirements.
C. You must submit verification (e.g., copies of official transcripts or diploma as directed, non-official documents will not be accepted) in order to receive credit for education. In general, proof of education downloaded from and/or submitted through the internet will not be accepted. Education obtained outside the United States must be comparable to education earned at a regionally accredited school in the United States. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
D. To receive credit for substitute, temporary assignment, or volunteer experience, applicants must submit an official letter of verification from the employer. The letter should include the job title, employment dates, number of hours worked per week, a description of the duties performed, and a contact name and phone number.
E. Applicants must meet all Minimum Qualification Requirements (MQRs), as of the date of application.
F. Any information you submit may be verified.
G. It is the applicant’s responsibility to provide complete and accurate information which will clearly substantiate whether the applicant meets the MQRs.
H. Possession of the required number of years of experience will not in itself be accepted as proof of qualification for the position. The applicant’s overall experience must have been of such scope and level of responsibility so as to conclusively demonstrate that the applicant has the ability to perform the duties of the position being sought.
I. Supporting documents must be electronically attached to your application.
J. The applicant hereby certifies that the information provided to DHRD and the hiring agency is complete, accurate, and true to the best of his/her knowledge. Any misstatement of fact provided during the application or selection process may result in corrective action, including termination from service.- I acknowledge that I have read, understand and agree to all of the above.
02
APPLICANT’S ACKNOWLEDGEMENT (Continued)In general, concurrent experiences and/or education will not be double credited unless otherwise specified.
Our calculation of experience will be based upon a full-time, 40-hour work week. Part-time experience will be pro-rated.
Example: Twelve months of experience at 20 hours/week will be pro-rated to six months of experience. Also, hours worked in excess of 40 hours/week will not be extra credited.
Example: Twelve months of experience at 60 hours/week will be credited as one year of experience, not one and a half years.- I acknowledge that I have read, understand, and agree to all of the above.
03
MINIMUM QUALIFICATION REQUIREMENTS
(COMPLETE INFORMATION AND DETAILS)
The information provided in the job announcement represents a summary of the complete Minimum Qualification Requirements. A live link to the complete Minimum Qualification Requirements was provided to me in the job announcement.
- I acknowledge that I have accessed and read the complete Minimum Qualification Requirements via the live link provided in the job announcement.
04
EDUCATION REQUIREMENT
Do you possess a bachelor’s degree from an accredited college or university as stated in the Minimum Qualification Requirements?By answering ‘Yes’, you understand and agree that you will submit verification of such education at the time of application. If you have not done so previously, please attach a copy of your OFFICIAL DIPLOMA and/or OFFICIAL TRANSCRIPTS to your online application or send a copy to our office as soon as possible.
- Yes
- No
05
MINIMUM SPECIALIZED EXPERIENCE AND ADMINISTRATIVE EXPERIENCEDo you possess the required minimum of FOUR (4) years of progressively responsible professional Specialized Experience which demonstrated the ability to perform administrative assignments in TWO (2) OR more staff service functions such as:
1) Budget formulation and justification, 2) Fiscal management, 3) Personnel management, and 4) Organizational and/or operational research and analysis,
AND;
Possess the required minimum of THREE (3) years of responsible professional Administration Experience which involved active participation in and major responsibility for the development, management, execution and coordination of policies, programs, and/or activities as described in the Minimum Qualification Requirements?
Important Note: Please read the complete MQRs to ensure that your resume will clearly address ALL facets of each Requirement. Failure to specifically address ALL facets of ALL the Requirements may result in your application being delayed or rejected.
By answering ‘Yes’ to this question, you verify that you have accessed the link provided in the job announcement, read the complete MQEs, and this Important Note. You also agree that your resume will clearly substantiate you meet each Requirement and that failure to do so may result in your application being delayed or rejected.
- Yes
- No
06
SUBSTITUTIONS ALLOWED FOR REQUIRED EXPERIENCE
Will you be substituting graduate-level education in business administration, public administration, or personnel administration for part of the required Specialized Experience as described in the complete MQRs?By answering ‘Yes’, you understand and agree that you will submit verification of such education at the time of application, in order to receive credit. Please attach a copy of your OFFICIAL DIPLOMA and/or TRANSCRIPTS of your Master’s degree to your online application or send a copy to our office as soon as possible.
- Yes
- No
07
SUBSTITUTIONS ALLOWED FOR REQUIRED EXPERIENCE (Continued)
Will you be substituting Excess Administrative Experience for part of the required Specialized Experience as described in the complete MQRs?By answering “Yes” to this question, you agree that your resume will clearly substantiate you meet the Excess Administrative Experience Requirement to substitute for the Specialized Experience on a year-for-year basis and that failure to do so may result in your application being delayed or rejected.
- Yes
- No
* Required Question
