Albany Port District Commission Hiring for Compliance Procurement Coordinator/Accountant at Albany, NY Full Time

Albany Port District Commission

Reports To CFO

Responsibilities and Duties

The Compliance and Procurement Coordinator will be responsible for oversight, implementation and periodic review of the Albany Port District Commission (APDC) procurement policies and procedures. This includes review of policies, understanding of best practices, and in some cases review and assessment of other public authorities and/or port operations practicesResponsibilities will include outreach of bid/procurement documentation within necessary /required parameters. As a member of the Finance Department will also perform accounting tasks related to purchasing and general accounting.

• Responsible for coordination, development of documents, review, recommendation, authorization, implementation, and compliance reporting. This work will be for a variety of purchasing needs including supplies, equipment, various construction projects, consultant and professional services and other potential operational functions or needs as directed by management.This may include large-scale projects with multi-million-dollar cost bidding for various port development activity. Beyond construction, necessary bids include Insurance, security, financing as well as day-to day needs.
• Responsible for all outreach for such bids/advertisement duties as well the direct contact during the process and will undertake or lead the review and recommendation process. This will include and is not limited to RFP/RFQ development, and publication through NYS Contract Reporter, proper notification and follow up to bidders and awardees. 
• Process contract advertisement with utilization goals for MWBE SDVOB vendors.
• Responsibilities include having a full working knowledge of public authority process and requirements, state finance rules, state and federal grant and resource regulatory compliance. Understanding and compliance with state and federal regulatory and grant funding rules and requirements as well as APDC guidelines. This will require gathering pertinent information and dissemination of materials and information, as necessary. This also includes continuity of communication with bidders as required by law.
• Coordination with Port’s CFO for processing, approval, and implementation of a contractor/bidder for review of agreements and/or contracts to ensure that final signatures are properly obtained and filed for backup/integrity purposes.
• Coordinate completion of procurement paperwork, purchase orders and review so that purchase orders are approved properly and tracked within fiscal and legal policies.
• Enter purchase orders into the accounting system, ensure proper authorization.
• Coordinate procurement procedures with the Port’s fiscal department to ensure invoices processed will be within guidelines of APDC.
• Work with management in the legal and fiscal department to streamline and store such agreements and purchase orders for historical reference.
• Develop MWBE annual goals, utilize and track such goals. This work would include, direct reporting on NYS Contract Reporter. Work with management to improve utilization procedures to reach annual goals and identify the need for waivers when necessary.
• Monthly account reconciliation.
• Other accounting duties as assigned.
• Green Marine Compliance and Reporting.
• Occasional assistance with reception duties in absence of both the office manager and administrative assistant.

Qualifications

• A Bachelor’s degree in business, development, accounting, or related field is preferred.
• Minimum of 5 years procurement or related experience preferably for a public authority or similar related organization.
• Excellent independent writing skills (examples may be requested).
• Knowledge of procurement process, regulations and critical guidelines and requirements.
• Experience with larger procurement projects, including construction and development projects is preferred.
• Flexibility to work as a liaison between management department requirements and goals of various departments.
• Previous experience in accounting workflow tasks is preferred.
• Attention to detail, follow through, accountability and friendly and confident working manner
• Knowledge or ability to quickly learn regulatory requirements with an ability to expeditiously administer the process
• Proficiency in Microsoft Word and Excel is a necessary skill for this position.

This is a mid-level professional with excellent opportunity for growth and ability to learn and coordinate with an excellent team, salary commensurate with experience, excellent benefit package.

Writing sample and demonstration of procurement work as well as references will be requested.

Albany Port District Commission is a NYS participating agency.  This is a non-competitive position. 

 Please submit cover letter and resume to  ~~~

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