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HR Executive Assistant – Chicago, IL
This is a full-time, exempt level position.
This is a full-time, exempt level position.
Position Summary:
ADM is seeking an Executive Assistant to support our Chief Human Resources Officer and HR leadership team. This role is visible and important to us, and is an opportunity to be part of an HR team that is undertaking an HR transformation journey, as we re-envision how we deliver HR services to our Fortune 50 organization. We may be biased, but we think this is an incredible opportunity to be part of an inclusive, invested, resourceful and welcoming HR team (if we do say so ourselves). We love to do good work with good people- if you do too then please read on…
You may be a fit for this role if…
You love to create an organizational “system” for your executive and would enjoy helping keep a team moving forward on projects and initiatives. You are good at dot connecting across an organization, anticipating people’s needs, and helping a senior executive and their leadership team be as effective and efficient as possible. You have organizational savvy, can maintain confidentiality and are good navigating people and priorities.
The details:
This individual will be responsible for performing a variety of responsibilities, ranging from routine to complex, while maintaining a calm and confident persona (and having some fun with us along the way). This individual will:
Ensure confidentiality on all matters
Proactively manage complex and often fluid calendars, taking initiative to resolve scheduling conflicts as necessary
Assemble and coordinate the preparation of documents, presentations, etc.
Prepare PowerPoint presentations to be used for internal and external uses
Manage and maintain administrative, reference and follow-up file systems
Coordinate global travel arrangements and handles expense reports
Coordinate and manage meetings and events, as required
Support leaders, at times, during non-standard working hours during travel or as company priorities dictate
Job Requirements:
We need a hands-on problem solver that is resourceful and proactive, with a continuous improvement mindset and a positive attitude. This will be evident by having:
A strong spirit of teamwork and cooperation and a proven ability to cultivate and maintain positive working relationships with people at all levels inside and outside of the organization
Maturity, professional demeanor and personal discretion to interact with business leaders and directors
Independent decision making and problem solving skills with the ability to develop solutions in a logical and systematic way
Excellent communication skills emphasizing writing and speaking succinctly, clearly and effectively
Excellent listening, organizational and time management skills with an attention to detail and follow-up;
Demonstrated ability to work under pressure to meet deadlines
Demonstrated ability to exercise prudent judgment involving issues of a highly-confidential and sensitive nature
Ability to maintain a positive attitude and adapt to changes in environment and responsibilities
Commitment to continuous learning
Proficiency in the Microsoft Office Suite (Outlook, Calendar, Word, PowerPoint, and Excel) required
A Bachelor’s degree is preferred, but not required, with a minimum of five years of executive assistant related experience or equivalent experience
ADM is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability and veteran status.
This position offers a complete benefit package, including 401K/ESOP, pension, health, life and dental insurance.
ADM requires the successful completion of a pre-employment drug screen and a background check.
About ADM:
At ADM, we unlock the power of nature to provide access to nutrition worldwide. With industry-advancing innovations, a complete portfolio of ingredients and solutions to meet any taste, and a commitment to sustainability, we give customers an edge in solving the nutritional challenges of today and tomorrow. We’re a global leader in human and animal nutrition and the world’s premier agricultural origination and processing company. Our breadth, depth, insights, facilities and logistical expertise give us unparalleled capabilities to meet needs for food, beverages, health and wellness, and more. From the seed of the idea to the outcome of the solution, we enrich the quality of life the world over. Learn more at www.adm.com.
EEO
ADM is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability and veterans status.
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