It’s a great time to join the City of Boulder!
Application Deadline:
March 22, 2024
Hiring Range:
$81,744.00 – $99,840.00
This is a full-time salaried position.
Scheduled Weekly Hours:
40
Benefit Eligibility Group:
Non Union (30+ Hours)
Locate the Benefit Eligibility Group value on the Employee Benefit Eligibility document to identify the benefits offered for this job.
Job Description Summary:
Reporting to the Senior Planning Manager; plan, coordinate and supervise Asset Management Program (AMP) for Boulder Parks and Recreation (BPR) Department. Develop and oversee Asset Management business processes and practices. Plan, direct and coordinate a variety of advanced technical work in the ensuring the deployment and continuing practice of maintaining the Asset Management Program for the department. Other tasks include coordination across departments on consistency in process, ensuring condition with associated repair costs and current replacement values are kept up to-date.
*Application review will begin the week of 4/1/2024.
Job Description:
ESSENTIAL DUTIES AND RESPONSIBILITIES
Lead development and coordination of department Asset Management Program
Coordinate the AMP for the department. This includes developing and implementing process and tools to support teammates in implementing best asset management practices so that asset management program is fully adopted and becomes a part of everyday life;
Provide routine updates to the inventory of assets
Review and update condition assessment practices and standards to provide objective measures for condition so that practices can be easily repeated and performed by BPR teammates.
Plans, organizes, controls, integrates and evaluates the work of the Asset Management Program. Develops, implements, and monitors work plans, processes and procedures to achieve work group objectives and performance measures.
Working closely with workgroup and service area supervisors to ensure day-to-day maintenance practices are fully integrated into the asset managed program
Responds to inquiries from City staff and outside engineers, contractors, and consultants regarding data related to Park assets. Provides information to support and/or presentations to City Council and/or the public.
Oversees and ensures quality control of data within the AMP to ensure accuracy of all data within the system, and develops and implements corrective action plans as necessary.
Leads and researches Asset Management needs; monitors the performance of asset data software and hardware and recommends improvements including:
Ensures development of user friendly software to support asset management
Develop and maintain a process for identifying maintenance costs, Current Replacement Value and life cycle by asset category
Coordinate and Support Service Area Maintenance Plans
Working with service area managers identify the best system for ensuring work orders and events for asset maintenance better inform the work.
Establish Maintenance Standards and review as needed
Department Work Planning:
Working with the Planning Sr. Manager and service area managers to develop a CIP process to develop a capital maintenance program for existing assets as well as identity the new proposed assets.
With this information it can be used to inform decision making for BPRs annual CIP and six-year CIS; Key tasks include:
Identify asset management CIP Categories that inform AMP categories
Update cost estimating tool and numbers
Identify total system cost and backlog
Identify policy direction, plan actions, and criteria to inform work planning and prioritization
Identify ongoing maintenance costs for life cycle versus replacement cost based on efficiencies
Inform annual work planning updates
Develop ongoing quarterly project updates including emergent needs
Review and update asset management prioritization
Works with vendors and staff in the development of the AMP.
Ensures the implementation of processes and practices are in support of asset management best practices and are synchronized with Geospatial Information Services (GIS)
Develops and provides in-house training programs and manuals on the process of Asset Management. Provides guidance, training and support to management and end users in the operation, use and capabilities of the AMP.
Manages the development of reports and information; works with management and users to understand business processes and report requirements for assigned projects.
Performs complex analysis to develop standard operating procedures for report generation, quality control procedures, and process improvements.
BPR Information Management & Technical Support
Coordinate AMP Operational Policy with minor updates annually and six-year major reviews
Citywide Coordination on Data and Information Management
Coordination of department AMP’s PMs and Sponsors
Coordination of department Core System Administrators and Data managers
Coordinate and document MOU with other Departments for the following Asset Classes which are shared according to COB GIS Operating Procedures
MINIMUM QUALIFICATIONS
Experience in strong leadership, communication, and organizational skills.
Ability to plan, assign, and supervise the work of subordinates to accomplish goals and objectives. Effective written and oral communication skills; ability to prepare and present comprehensive written and oral reports on technical and complex issues to a non-technical audience.
Ability to work under time constraints, manage evolving situations, perform multiple tasks effectively, evaluate and motivate staff to maximize organizational efficiency and effectiveness.
Ability to make appropriate decisions, apply independent judgment, solve complex problems and prioritize support activities and programs in a cost effective manner.
Excellent analytical, project management, research and organizational skills and the ability to manage multiple assignments and meet deadlines. Ability to prioritize and handle requests, coordinate with vendors for resource requirements, monitor and ensure the quality of service that vendors/consultants provide.
Ability to analyze trends in the industry and make informed decisions about which alternative will have the best long-term value to the department, based on knowledge of the organization and department’s goals and objectives.
Get along well with coworkers and maintain working relationships, including effective labor relations.
PREFERRED QUALIFICATIONS
Knowledge of Asset Management principles and concepts and familiarity with park assets (i.e., ball fields, courts, play areas, irrigation and buildings).
Certification in Project Management, Contract Management, Construction Management, Asset Management or other related discipline is preferred.
REQUIRED EDUCATION AND EXPERIENCE
Bachelor’s Degree in Parks Administration, Planning, Landscape Architecture, Public Administration, Business Administration, Engineering or a related discipline or a minimum of seven years related experience; preferably within a municipal parks context.
Three years of increasingly responsible related experience in developing and/or overseeing an asset management program with excellent project management skills and accreditation.
SUPERVISION
Supervision Received: Senior Planning Manager
Supervision Exercised: None
WORKING CONDITIONS AND REQUIREMENTS
Possession of and the ability to maintain a valid Colorado Driver’s License. Thorough knowledge of traffic laws and defensive driving.
Demonstrable commitment to equity, diversity and inclusion; ability to promote equity, diversity and inclusion principles with employees in day to day operations. Ability to successfully use equity, diversity and inclusion principles within the department and organization-wide.
In the performance of job duties, incumbent is required to use a computer for extended periods of time to perform the essential functions of the position.
Ability to lift up to 40 pounds; work in confined spaces; have sufficient manual dexterity to use hand and power tools within the confines of computer equipment.
In the performance of job duties, the incumbent may use the following tools and/or equipment: personal computer and various software programs; motor vehicle; hand tools; multi-line phone system; cell phone; tablet; digital camera; computer equipment; copy and fax machines and other related tools and equipment.
This job is typically performed in an office environment under usual office working conditions. The noise level in the work area is typical of most office environments, with some telephones, personal interruptions and background noises. Incumbent must be willing to occasionally work outside normal business hours when completing systems upgrades or other related work so as to minimize impacts on Department operations and customer service. Occasional field work includes exposure to a variety of hazardous situations including adverse weather conditions, exposure to loud noise, environmental and air borne hazards.
Additional Job Description:
Last updated March, 2024
The City of Boulder is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected statute. For individuals with disabilities who would like to request an accommodation, please send a request to [email protected].
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