AUTM Hiring for Professional Development Associate at Washington, Washington DC Full Time

This position reports to:
Professional Development Senior Director

Who we are:

AUTM is the non-profit leader in efforts to educate, promote and inspire technology transfer professionals to support the development of academic research that changes the world and drives innovation forward. Our community is comprised of more than 3,000 members who work in more than 800 universities, research centers, hospitals, businesses, and government organizations around the globe.

We are looking for an administrative professional with a can-do attitude and willingness to go the extra mile. The ideal candidate will take ownership of his/her position and continuously strive for improvement. If you thrive in a fast-paced, ever-changing environment, and enjoy working with an exceptional team of professionals in a growing organization, this is the position for you. Our team is collegial and is making a significant contribution to the organization and to the profession of technology transfer. Our association members are a group of amazing professionals, who care immensely about their work, and our mission is to help them advance in their careers. We are confident you will enjoy your teammates and the volunteers we work with to create our fantastic educational and networking opportunities.

Position Overview: The Professional Development Associate will work in a supporting role with the Professional Development Senior Director and the Professional Development Manager to create meaningful educational content for our membership. You will provide logistical support for all facets of our departmental operations pertaining to in-person meetings and event planning, classroom and online training events, and volunteer committee support.

This is a 100% remote (work-from-home) position.

What you will do:

• Serve as primary contact for all event registration activities including setup and reporting.
• Learning Management System (LMS) maintenance and support.
• Conduct speaker management for in-person events: i.e.: collection of session materials, speaker biographies, speaker release forms, audio visual needs, and presentations.
• Coordinate webinar program logistics including registration setup, speaker management, event hosting on Zoom platform, and uploading course recordings and materials to the LMS.
• Create, collect, and submit required credentialing forms for state approvals on behalf of attendees.
• Prepare meeting and event evaluations and compile responses for distribution to staff and committees.
• Provide administrative support to subject matter expert committees as needed, including preparing agendas, transcribing meeting minutes, and hosting on virtual meeting platforms.
• Provide administrative assistance to the Educate team.
• Fulfill other duties as assigned.

Are you someone who has:

• Excellent customer service skills, time management skills, and attention to detail.
• Ability to collaborate with colleagues at all levels. (See AUTM core values below)
• Ability to support others and work as part of a team.
• A demonstrated passion for education development.
• High energy, positive and professional attitude.
• A strong work ethic

Your qualifications:

• Relevant bachelor’s degree preferred, but not required.
• Three years’ experience in an administrative support role preferred.
• Experience hosting and/or providing technical support for webinars required.
• Knowledge of CRM Software a plus.
• Knowledge of Learning Management Systems a plus.
• Highly developed interpersonal skills, ability to interact with staff and a demonstrated high level of confidence and poise with a strong member service orientation.
• A self-starter with strong project management skills, ability to multi-task with strong attention to detail and ability to meet deadlines.
• Excellent verbal and written communication skills.
• Highly proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word), Adobe Acrobat, Microsoft Teams. Digitec, Asana, iMIS and Survey Monkey experience a plus.
• The ability to travel up to 20% is required.
• Ability to lift boxes up to 50 pounds while onsite.
• Ability to work evenings and weekends when necessary and be able to be on your feet for 12+ hours onsite as needed.
• Ability to work successfully in a remote environment required. Employees are expected to be at work during regular daytime business hours.

What do we offer?

By joining AUTM, you will have the opportunity to contribute to a collaborative remote workplace where you can make a difference. We have great benefits, paid vacation, holidays, 401(k), and more.

We offer a flexible remote work environment, where ‘family’ comes first. We operate by core values and we strongly value work performance over profits.

Salary range: The salary range for this position is $50 – 60K depending on level of experience.

Apply to: Please send your resume, brief cover letter and salary requirements to by January 12, 2024, for consideration.

AUTM Core Values:

• Be Positive/Engaging:
  • Be easy to work with
  • Be positive
  • Treat each other like family
  • Check the ego at the door
  • Invest in relationships
• Be Results Oriented:
  • Have a bias for action
  • Create win/win solutions
  • Fix problems at the source
• Be Professional
  • Create a great impression
  • Take pride in your appearance
  • Treasure, protect, and promote our reputation
  • Work smart
  • Use best practices
• Be Collaborative
  • Collaborate
  • Debate, then align
• Be innovative
  • Take intelligent risks
  • Be process-driven
• Be Dependable
  • Show up on time
  • Be prepared
  • Pitch in wherever necessary
  • Go the extra mile
• Be a Self-starter
  • Take ownership
  • Be curious
  • Look ahead and anticipate
  • Lead by example
  • Think and act like an owner
• Be Knowledgeable
  • Share your abilities
  • Project expertise
  • Embrace learning
• Be Inclusive
  • Embrace all people
  • Be Welcoming
  • Be your authentic self

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