BAL Hiring for Administrative Assistant at Richardson, TX Full Time

Who we are: BAL is a team of brilliant people who change lives through elite immigration work and collaborative innovation. We pursue the exceptional in all that we do, but never at the expense of our values. There’s no denying our work is demanding, both in volume and pace, but we’re up for the challenge. We love the balance of hard work and fun – so, you’ll see us in jeans as we shatter glass ceilings and conventional stereotypes. BAL employees feel valued, rewarded, and respected. We seek opportunities to be of service to others and our communities. We are committed to your growth and development and want to set you up for success here at BAL and beyond.

Who you are: You are looking for work that has a purpose. You aren’t afraid to roll up your sleeves and get stuff done. You learn quickly. You move fast. You embrace challenge and detail as well as creative thinking. You believe you have something unique to contribute and you aren’t afraid to raise your hand. You understand that powering human achievement is ultimately about impacting a real person. You are looking for a place to grow and an environment where everyone has a spot and is genuinely welcome.

We’re better together: A bright, driven person like you and an industry-leading powerhouse like BAL? It’s a perfect combination! We truly want to see you succeed here and become an integral part of our mission to provide an experience that makes a positive difference in people’s lives. Come be a part of something special, where you can have an impact and be valued just for being you!

Overview: Under the supervision of the Administrative Supervisor or Practice Support Manager – Administrative Services, the Administrative Assistant – Administrative Services Center provides general administrative support to the firm’s legal teams. This position ensures that documents are accurately prepared to meet deadlines and to deliver client service to both external and internal clients.

Responsibilities:

• Provide general administrative support to legal teams such as:
• Data entry of receipt/approval notice information into in-house database, accurately reflecting government case numbers, validity dates, etc.
• Prepare approval letters and notifications to external clients.
• Coordinate/Reschedule appointments with external clients as set by the US government.
• Prepare requests for petition withdrawals to government agencies.
• Update internal ticketing system to accurately reflect status of requests from legal teams.
• Prepare physical filing of paperwork with government agencies and uploading documents to internal systems.
• Perform general copying and scanning of documents.
• Prepare shipping labels and letters and collate packets for employer/client copies.
• Utilize and update in-house database per instructions.
• Assist with projects as related to the practice.

Qualifications:

Skills and Abilities:

• General office clerical skills (e.g. phones, typing, filing, etc.).
• General knowledge of Microsoft Office Suite.
• Ability to handle multiple assignments.
• High attention to detail and accuracy.
• Ability to handle heavy workloads.
• Strong verbal and written communication skills.
• Excellent customer service.
• Positive and friendly attitude.

Physical Requirements:

• Able to maintain a sedentary position for up to 90% of the workday.
• Able to type, grasp, grip, push and pull file drawers and doors.
• Able to walk and climb stairs or use elevator to coordinate with other departments.
• Able to bend, stoop, kneel and/or stand to access files and documents.
• Able to lift up to 25 lbs of files and/or boxes.

Experience:

• 1+ years of experience in an office environment.
• Experience working in immigration is preferred.

Minimum Education Level:

• High School Diploma or equivalent.
• Associate degree or 2 years of college is preferred.